Settlement of Assessments

Settlement of Assessments. (a) Daily Settlement – all collections of assessments must be settled by the court clerk into the depository/treasure within one working day. (See Miss. Code Ann. Section 25-1-72). (1) Monthly Settlement (i) County Courts - all collections of assessments in county courts must be settled and reported by the Court Clerks to the Chancery Clerk on no less than a monthly basis (See Section 9-11-19). The Chancery Clerk must make monthly settlement of assessments to the state as required by these regulations and Section 99-19-73. (ii) Municipal Courts - all collections of assessments in municipal court must be reported by the Court Clerk to the Municipal Clerk (at least) on a monthly basis. The Municipal Clerk must make a monthly settlement of assessments to the state as require by the regulations and Section 99-19-73. (2) Settlement Reports - Settlement reports prepared by Court Clerks must contain all information required by the State Agency to ultimately receive the assessment collections and other information as may be required by state law and the county or municipality, respectively. (3) Settlement Forms (i) State Agencies - Each State Agency is authorized to prescribe a settlement form to be used by counties and municipalities when making assessment settlements. This form is to define assessments and provide such other information as the state agency may require for processing of the assessment settlement. (ii) Counties and Municipalities - Chancery Clerks and Municipal Clerks are required to prepare and provide these completed forms to State Agencies when settlements of assessments are made. (4) Settlement Codes - State Agencies prescribing settlement forms may also prescribe settlement codes to be associated with each type of assessments. Court Clerks, Chancery Clerks, and Municipal Clerks must account for and settle assessments in association with these codes. (5) Pre Code Assessment Collections - When collections are made of assessments that were imposed prior to being combined into the State Uniform Assessment system effective October 1, 1990, the amounts must be reclassified by type of violation and accounted for using the proper settlement code.