Definitions

Definitions. The following terms have been defined for purposes of this policy. Public Record: A public record shall mean any book, record, paper, account, letter, map, photograph, film, card, tape, recording or reproduction thereof, and any other documentary material, regardless of physical form or characteristic, having been used, being in use or prepared, possessed or retained for use in the conduct, transaction or performance of any business, transaction work, duty or function of the DBCF, or required to be maintained by the DBCF. Non-exempt Record: A non-exempt record is that part of a public record which does not fall under one of the exceptions to or exemptions from disclosure in the Public Records Act. Identifiable Record: A record is identifiable if a reasonably specific description of the record has been given, such as the date of the record, the subject matter, division or person involved, etc. which will permit location or retrieval of the record. Working Day: A working day is any day other than a weekend, state holiday, or other day on which the DBCF is authorized to be closed or all the employees of the office are authorized to be absent. Incident Report means a narrative description, if such narrative description exists and if such narrative description does not contain investigative information, of an alleged offense, and at a minimum shall include the name and identification of each person charged with and arrested for the alleged offense, the time, date and location of the alleged offense, and the property involved, to the extent this information is known. Investigative Report means records of a law enforcement agency containing information beyond the scope of the matters contained in an incident report, and generally will include, but not be limited to, the following matters if beyond the scope of the matters contained in an incident report: (i) Records that are compiled in the process of detecting and investigating any unlawful activity or alleged unlawful activity, the disclosure of which would harm the investigation which may include crime scene reports and demonstrative evidence; (ii) Records that would reveal the identity of informants and/or witnesses; (iii) Records that would prematurely release information that would impede the public body’s enforcement, investigative or detection efforts; (iv) Records that would disclose investigatory techniques and/or results of investigative techniques; (v) Records that would deprive a person of a right to a fair trial or an impartial adjudication; (vi) Records that would endanger the life or safety of a public official or law enforcement personnel, or confidential informants or witnesses; (vii) Records pertaining to quality control or PEER review activities; or (viii) Records that would impede or jeopardize a prosecutor’s ability to prosecute the alleged offense.