PURCHASING PRACTICES

PURCHASING PRACTICES (a) General Policy Statements. In accordance with Section 31-7-9 the District shall not purchase any commodities covered by existing purchasing regulations unless such commodities be in conformity with the standards and specifications set forth in the purchasing regulations and unless the price thereof does not exceed the maximum fair price established by such purchasing regulations. (b) The Executive Vice President or his delegate is hereby charged with the responsibility for insuring that purchases are made from the lowest and best bidder, when bids are required by law. If any bid other than the lowest bid actually submitted is accepted, the Executive Vice President shall place on the minutes of the first Board meeting after such acceptance, justifiable reasons that the accepted bid was determined to be the lowest and best bid. (c) The Executive Vice President shall determine whether an emergency exists in regard to the purchase of any commodities or repair contracts within the meaning of Section 31-7-13. In the event such an emergency is declared, the Executive Vice President shall document the circumstances surrounding said emergency in accordance with Section 31-7-13(j). (d) Unless otherwise stated in these regulations or provided by statute, the Executive Vice President or his designee is hereby charged with the responsibility of insuring compliance with all other applicable statutory purchasing requirements set forth in Title 31, Chapter 7, Mississippi Code of 1972, as now or hereafter amended.