Project Reimbursement and Completion Requirements

Project Reimbursement and Completion Requirements. All projects receiving a grant must adhere to the following rules before requests for payment can be processed and payment can be made: A. The applicant must have a current W-9 form with a Federal Tax ID Number on file at MDA and must register as a vendor in the State of Mississippi’s MAGIC system and in Paymode. B. The applicant must list the project name (as listed on the grant application form) and the grant fund number (as listed in the grant agreement) in all correspondence regarding an approved project. C. A copy of vendor invoices and a copy of proof of payment to vendors must be provided with all invoices submitted to MDA, along with request for payment form. (Examples of proof of payment include: canceled checks, bank statements, vendor receipts, etc.) D. The applicant must return a complete, final report to MDA’s Financial Resources Division no later than 60 days from the project completion date. E. Funding for Ready Site grants will not be disbursed until a final report is submitted, accepted, and approved by MDA. F. Funding for Premier Site grants will be made available on a reimbursement basis on a drawdown schedule agreed upon by MDA. The final 10% of Premier Site grant funds will be disbursed after a final report is submitted, accepted, and approved by MDA. G. MDA may conduct a final site inspection prior to final grant closeout.