Definitions

Definitions. A. Addendum: Supplementary information to bidding documents issued during the time of bidding that is included with the proposal and becomes part of the contract. B. Alternate: An increase or decrease to the base bid for addition or deletion of project scope. C. Architect: A person who engages in the practice of architecture as set forth in MISS. CODE ANN. § 73-1-3. D. Award: Formal acceptance of a bid or proposal. E. Bid: A competitive offer or proposal submitted to the Owner to perform a construction project. F. Bid Security: A form of monetary guarantee, typically in the form of a bid bond or certified check, required by the Owner from a bidder to safeguard against withdrawal of the bid and to ensure the contract will be fulfilled and executed if awarded. G. BOB: Bureau of Building, Grounds and Real Property Management H. Change Order [CO]: Documentation of any amendment to the sum, time, scope or terms of a construction contract. I. Certificate of Responsibility [COR]: A numbered certificate issued to a Contractor by the Mississippi State Board of Contractors pursuant to MISS. CODE ANN. § 31-3-1. J. Completion Date: A calendar date established by the contract as the deadline for completion of the work. K. Construction: The process of building, altering improving, renovating or demolishing a public structure, public building, or other public real property pursuant to MISS. CODE ANN. § 31-7-1. Construction does not include routine operation, routine repair or regularly scheduled maintenance of existing public structures, public buildings or other public real property. L. Consultant: A sub-professional retained by the Professional to perform a designated portion of the Professional services under the contract. M. Contractor: Any person contracting or undertaking as prime Contractor, sub-contractor or sub-sub-contractor of any tier to do erection, building, construction, demolition, repair, maintenance or any related work on any public or private project as set forth in MISS. CODE ANN. § 31-7-1. N. Emergency: Those instances set forth in MISS. CODE ANN. § 31-7-1(f). O. Engineer: A person who engages in the practice of engineering as defined in MISS. CODE ANN. § 73-13-3. P. Job Order Contract [JOC]: A task order for construction executed by an agency pursuant to a term contract for indefinite-delivery/indefinite-quantity established by DFA based upon a nationally published and recognized cost index pursuant to MISS. CODE ANN. § 31-7-13(n). Q. Invitation for Bid [IFB]: Pursuant to MISS. CODE ANN. § 31-7-403, an IFB is the preferred method of procurement and includes all documents utilized for soliciting bids, whether attached or incorporated by reference. Award is made to the lowest responsive and responsible bidder. R. Liquidated Damages: A predetermined assessment of damages due to delayed completion of a project or parts thereof. S. Notice to Proceed: Start date for a Contractor to begin construction on a project as established by the Owner following execution of the contract. T. Owner: The entity responsible for initiating, contracting and overseeing a project from start to finish. U. Project Manual: A comprehensive written document assembled and prepared for a construction project that contains bid documents, the agreement, bonds, certificates, and general conditions of the contract, including specifications and addenda. V. Professional: Architect or Engineer W. Professional Services Bulletin: Online procurement portal maintained by a governmental entity or by an organization. X. Public Works: Facilities and improvements financed by the government for the public good as set forth in MISS. CODE ANN. § 31-7-1, et seq. Y. Real Property: All land, structures, and firmly attached and integrated equipment. Z. Request for Proposal [RFP]: All documents utilized for soliciting proposals from potential vendors, whether attached or incorporated by reference. Awards are made to the offeror receiving the highest score based on weighted evaluation criteria outlined in the RFP and may include discussions with offerors. AA. Request for Prequalification of Contractors [RFPC]: All documents, whether attached or incorporated by reference, utilized for soliciting qualifications from potential construction Contractors. Awards are to be made to the offeror receiving the highest score based on weighted evaluation criteria outlined in the RFPC and may include discussions with offerors. BB. Request for Qualification [RFQ]: All documents, whether attached or incorporated by reference, utilized for soliciting qualifications from potential vendors. Awards are made to the offeror receiving the highest score based on weighted evaluation criteria outlined in the RFQ and may include discussions with offerors. CC. Responsive: Meets the requirements set forth in the solicitation. DD. Responsible: Meets the minimum qualifications in the solicitation. EE. Schedule of Values: A document that breaks down the total project costs into individual work items along with their corresponding costs or values. FF. Solicitation: A competitive request for proposals either through invitation and/or public notification. GG. Substantial Completion: The date certified by the Professional when construction is sufficiently complete, in accordance with the contract documents, so the Owner may occupy or otherwise utilize the work or designated portion thereof for the use for which it is intended. HH. Using Agency [UA]: Agency, Institution or Department of the State of Mississippi II. Warranty: A written agreement guaranteeing the integrity of a facility or product for a period and the Contractor’s or manufacturer’s responsibility for repair or replacement of defective parts or workmanship.