Payment Applications - Fees Paid By Agency

Payment Applications - Fees Paid By Agency A. Agencies desiring to pay all fees associated with electronic processing of payments must demonstrate to DFA their ability to do so and receive express written approval from DFA. The Electronic Government Oversight Committee must also approve this procedure and include it in the agencies cost model. Agencies must demonstrate they are able to assume the cost and provide the same service for the same or lesser cost of the pre-portal service. Requirements for requesting approval are outlined in section VI of these rules. B. Agency applications accepting payments shall use the third party electronic payment processor designated by DFA to accept electronic payments for various services and fees collectible for agency purposes unless express written approval is given by DFA for the use of an alternate payment processor. 1. Designated payment processor is to be used regardless of whether the particular application is a POS application, an application hosted through the Mississippi.gov infrastructure, or an application hosted through other ASPs. 2. Rules for obtaining approval of an alternate payment processor are found in section V. C. The services provided by the processor and the fees for such services shall be set forth in the contract approved by the State. All such agreements are considered e- government agreements and are under the purview of ITS (see 001-020 Acquisitions within ITS Purview, item 3, in the ITS Procurement Handbook). http://dsitspe01.its.ms.gov/its/procman.nsf/TOC4?OpenView D. In most cases funds will be deposited in the account designated by the State Treasurer and transferred to the designated agency funds in the state’s accounting system once the bank deposit is balanced. On a case by case basis, deposits may be made to an account outside the state treasury but detailed accounting instruction will be developed and implemented to ensure proper accountability. E. Funds will be deposited in the account designated by the State Treasurer and transferred to the designated agency funds in SAAS once the bank deposit is balanced. F. Revenues for all fees and services shall be recorded at gross in in the state’s financial system of record as revenue as specified by the agency on the financial system of record electronic payment distribution tables. G. Actual processing fees to include fees for authorization, settlement, and other fees, will be recorded as expenditures as specified by the agency on the Portal Payment Interface (PPI) distribution tables. These fees will be applied against the day's settlement for the agency. H. Any returned items received from the designated third party credit card/or other electronic processor to DFA will be forwarded to the appropriate agency for handling after being netted out of the settlement for the day.