Approval for All Fees to Be Paid By Agency

Approval for All Fees to Be Paid By Agency A. An agency wishing to obtain approval to bear the full cost of processing electronic payments should address the written request to the Department of Finance and Administration, Office of Fiscal Management, Attn: Portal Transactions, 501 North West Street, Suite 701 — B, Jackson, MS 39201. This request will be coordinated with EOC to ensure the funding model approved by the EOC remains intact. B. The request must state whether the application is web-based or of another type (example: Point of Sale (POS), over the counter (OTC), subscription, Interactive Voice Recognition (IVR)). C. The agency must describe the agency application including: 1. The agency program supported. 2. The items (services) offered for sale or collections. 3. The individual item costs. 4. An estimate of the processing cost "per transaction" for the items (services) to be sold. D. The agency request must clearly: 1. Document whether the request is for an application where the consumer can purchase only a single item or service at a time (example: drivers' license renewals) or a shopping cart model where multiple items may be purchased (example: hunting and fishing licenses). 2. Demonstrate a dollar neutral cost or cost saving to the agency when absorbing the processing fees rather than having the consumer pay the fees projected over a fiscal year. All assumptions must be documented. 3. Demonstrate that the funds to defray the total cost of electronic processing will be available projected over a fiscal year. All assumptions must be documented. E. The agency must acknowledge that it will be required to set aside cash/authority at a specified minimum limit in a specified fund to cover expenses (debits) associated with the agency's transactions for the following: 1. Authorization and settlements fees 2. Refunds 3. Chargebacks 4. Voids 5. Returned items charges F. Approval under this section implies that the agency accepts and understands that the application will not be certified for production until such time as complete end-to-end testing is approved by DFA. 1. Testing will include financial settlement testing of all payment types. 2. Testing will include refunds and chargebacks. 3. Testing will include full reconciliation using the procedures developed by the Agency for that purpose.