General Access

General Access. A. Access to Public Areas Public access to the William F. Winter Archives and History Building (Winter Building) will be provided at the first floor North Street entrance during the following hours: Advance notice of periodic closures will be posted onsite and on the Department website. The Winter Building is handicapped accessible with some limitations. No animals are allowed at any time, except those trained as service animals. Vendors requiring the use of an elevator for deliveries must check in at the loading dock. B. Access to Restricted Areas Certain areas of the Winter Building have public and staff access restrictions. An employee may not allow anyone to use his access card or keys for any reason. Access to restricted areas is granted by the Archives and Records Services Division director, subject to approval by the Department Director, to employees who, in their normal work routine, have a consistent, recurring need for access. Access for non-employees to restricted areas is granted by the Archives and Records Services Division director, subject to approval by the Department Director. Each non- 8:00 a.m. – 5:00 p.m., Monday-Friday 8:00 a.m. – 1:00 p.m., Saturday employee must be accompanied by the Winter Building Director of Operations or other authorized employee at all times and must register with the Director of Operations prior to entry in restricted areas. The accompanying employee must also register with the Winter Building Director of Operations as the authorized escort. Access to the two third floor terrace areas is restricted to Department-sponsored functions as approved by the Board of Trustees. C. Reading Rooms Access to the Reading Rooms for the public and MDAH staff, other than Archives and Records Services Division staff, is through the lobby entrance. A Reading Room Identification Card is required for entrance. A Reading Room Identification Card application must be completed prior to the issuance of the card. D. Parking A free parking lot for visitors is located on North Street. Handicapped parking is available on the southern end of this lot. E. Food and Drink Food and drink of any kind is allowed only in designated areas of the building. 1. First Floor: a. Lobby: Food and drink are allowed in the lobby. The Department Director must approve the use of catered food and drink. b.Vending Room: Coin-operated drink and snack machines are available in the vending room as a courtesy to the public. The Department does not own or operate these machines; therefore, we do not provide refunds or address operational problems. Contact numbers for refunds or other problems are posted on the machines. c. Lobby Buffet: The lobby buffet is available for refreshment and light meal service for meetings held in the Winter Building. d.Computer Class Room: Food and drink are not allowed in this room. e. Orientation Room: If archival materials are present in the room, no food or drink is allowed in the room. f. Lobby Conference Room: If archival materials are present in the room, no food or drink is allowed in the room. 2. Third Floor: The use of food and drink in the Board Room is approved for meetings of the Board of Trustees. All other uses of food and drink must be approved by the Department Director. The refrigeration and cooking equipment in the kitchenette is only to be used in connection with approved meetings. If a caterer is used, arrangements should be made with the Winter Building Director of Operations for the appropriate delivery and disposal of food and drink. The Winter Building custodial staff are responsible for disposing of all trash from the board room kitchenette at the conclusion of a food and drink event. a. Third Floor Terraces: The third-floor terraces were designed for maintenance access to the roof of the Winter Building, not for routine staff or public use.