Standards for Records

Standards for Records. A. All records and notes must be accompanied by a catalog. The catalog must include but is not limited to: 1. project, 2. site, 3. records type, 4. and subject for each document or group of related documents. All field notes, forms, drawings, catalogues, inventories will be printed or copied onto acid-free paper. All paper records will be placed in acid-free archival folders that are permanently labeled with the pertinent information listed previously. B. Records with a significant amount of dirt or soil smears will be copied before being submitted for curation. All soiled originals will be curated with the artifacts. C. A copy of all records must be submitted on acid-free paper. These will be stored separately from the originals as per 36 CFR Part 79.9, 6ii. D. All computer generated media must be accompanied by a paper copy of the data contained on the cd and a description of the programs used to create the data. If any information was derived by custom computer programming, a description of the file structures must also be included. E. Records will be re-boxed into standard MDAH record boxes at a cost of $50.00 per linear foot.