Record Retention

Record Retention. A. MDHS must retain all SNAP records for review and audit purposes for three (3) years from the month of origin of each record. B. These records include applications, income determination for eligibility, verification techniques utilized, correspondence between households and MDHS, and actions regarding the fair hearing process. C. Fiscal records and accountable documents must be retained by MDHS for 3 years from the date of fiscal or administrative closure. These records include claims and documentation of lost benefits. D. Case records, including notices, regarding intentional program violation disqualification must be retained indefinitely or until FNS determines that all records may be removed permanently. E. Disqualification records submitted to the disqualified recipient database must be purged by MDHS when the supporting documents are no longer accurate, relevant or complete.