Documentation and Reconciliation of Replacement Issuances

Documentation and Reconciliation of Replacement Issuances. A. MDHS must document in the household’s case record the following information: 1. Each request for replacement; 2. The date of the request for replacement; 3. The reason for the replacement; and 4. Whether or not the replacement was provided. B. If a request for replacement is made late into the issuance month, the replacement will be issued in the following month in which the original benefit was issued. C. All replacements will be posted and reconciled to the month of issuance of the replacement and can be posted to the month of issuance of the original benefit, so that all duplicate transactions can be identified. D. MDHS must maintain an identifiable record of the replacements granted to the household, the reason and the month.