Written Request and Organized Response Requirements

Written Request and Organized Response Requirements. A Subgrantee’s written request for an appeal must include the following details: A. Subgrantee Identification 1. The full legal name of the Subgrantee; 2. If applicable, the specific program or subgrant agreement under dispute should be clearly identified. B. Description of adverse action(s); 1. A clear and concise identification of the specific adverse action(s) the Subgrantee seeks to dispute; and 2. A brief explanation of how the adverse action negatively impacts the Subgrantee, providing context for the appeal. C. Representative’s Signature 1. The signature of the authorized representative filing the appeal on behalf of the Subgrantee. 2. The representative’s title and clear indication of their authority to act on behalf of the Subgrantee, if not immediately apparent. A Subgrantee’s Organized Response shall include the following elements: A. Representative Contact Information; 1. The full name and official title of the representative handling the appeal. 2. Contact details, including a valid email address and phone number, for all necessary communications regarding the appeal. B. Written Appeal Explanation; 1. A clear and concise written explanation detailing the basis for the appeal. 2. Specific facts, events, or circumstances supporting the appeal, which clarify why the adverse action should be reconsidered. 3. Relevant references to regulations, policies, or procedures that substantiate the Subgrantee’s position. C. A table of contents; 1. A detailed table of contents listing all supporting documents in the order they are presented. 2. Page numbers must be included for each document or section to allow for easy reference during the review process. 3. D. Supporting Evidence: 1. Copies of all relevant documents or evidence that substantiate the Subgrantee’s appeal. 2. Each document must be paginated and organized in the same order as the table of contents to facilitate an efficient and clear review process. 3. A brief description or summary of each piece of evidence, explaining how it supports the appeal. Important Note: Failure to submit the Organized Response within ten (10) calendar days of filing the appeal will result in the dismissal of the appeal. Additionally, the Subgrantee will be prohibited from submitting any further documentation during the subgrant hearing.