Partner Provider Governing Body – The governing body of each Partner Provider

Partner Provider Governing Body – The governing body of each Partner Provider must adhere to the following: 1. Conflicts of Interest a. The members of the governing body of non-profit organizations must refrain from direct administration or operation of the facility. b. No employee of any public agency which regulates or purchases the services of a private Partner Provider or member of their immediate family may serve as a member of the Partner Provider’s governing body. c. The members of the governing body of non-profit organizations must have no direct or indirect financial interest in the assets, leases, business transactions or in current professional services of the Partner Provider. 2. Personnel a. The governing body must establish and utilize personnel practices for selection and retention of sufficient staff to operate the facility. b. The governing body must ensure the employment of a qualified executive director and delegate responsibility to that person for the administration and operation of the Partner Provider. 3. Administration a. The governing body must develop and follow policies for selection criteria of all members. b. The governing body should meet as often as necessary with a minimum of two meetings a year. A quorum of its members must be present at all meetings. The quorum necessary to hold meetings should be defined in the by-laws but must be at least a majority of members of the governing body. c. The governing body must establish and utilize policies and procedures for periodic evaluation of each of the Partner Provider’s facilities and Partner Provider’s services. d. The governing body or its designee must obtain an amended license from MDCPS prior to: i. Establishing a new childcare Partner Provider; ii. Changing the purpose, goals or function of the basic program; or iii. Extending services into additional program or geographic areas. e. The governing body must ensure the establishment of written operating policies including, but not limited to: i. Organizational structure; ii. Administration of the organization; iii. Personnel practices; iv. Intake; v. Discharge; vi. Provision of services; and vii. Behavior management practices. viii. The governing body must approve the annual budget of anticipated income and expenditures necessary to provide the services described in its statement of purpose. The governing body must also approve the annual financial audit report to ensure that the Partner Provider is adequately funded and fiscally sound by reviewing and approving the Partner Provider’s annual budget or cost report. 4. Records a. The governing body must maintain records in accordance with the Mississippi Secretary of State Non-Profit requirements: i. Articles of Incorporation or other legal basis for existence; ii. By-laws; iii. Organizational structure; iv. Name and position of person(s) authorized to sign agreements and submit official documents; v. Board composition, including terms of membership; vi. Purchase of service agreements and insurance coverage; vii. Copies of investigation findings received from the office of the Director of the MDCPS Congregate Care Unit; and viii. Copies of any Corrective Action Plans created as a result of investigation findings or licensure deficiency. b. The governing body must maintain records of attendance and minutes of its meetings for five (5) years, which must be made available to MDCPS upon request. c. The governing body must retain a copy of all financial records and ledgers for a minimum of five (5) years, which must be made available to MDCPS upon request. d. The governing body must retain copies of all applicable accreditation and certification documents, which must be made available to MDCPS upon request.