Personnel Files – A Partner Provider licensed as a Congregate Care Facility must

Personnel Files – A Partner Provider licensed as a Congregate Care Facility must keep an up-to-date personnel file for each employee that includes at least the following and which is made available to MDCPS upon request: 1. The application for employment; 2. A MACWIS Inquiry Data Sheet which was submitted to MDCPS prior to employment; 3. Criminal background, Sex Offender Registry, and Central Registry checks completed on the employee prior to employment and repeated annually, and placed in the employee file; 4. Documentation of satisfactory Criminal Information Center (CIC) check, including National Criminal Information Database (NCID) prior to employment and every five (5) years thereafter; 5. Three (3) professional letters of reference; 6. Applicable professional credentials and certifications; 7. Proof that employee annual performance evaluations were performed; 8. Documentation of training records; 9. Employee’s start and termination dates; 10. Current driver’s license and proof of insurance for all drivers operating Partner Provider or private vehicles in transporting children; 11. Cardiopulmonary Resuscitation (CPR) training and First Aid training documentation prior to service delivery. Every staff person must maintain their CPR and First Aid certification; 12. Signed documentation stating that each employee has read and understands the child abuse reporting laws; 13. Acknowledgment of training on Partner Provider policies and procedures. File Maintenance. The Partner Provider must maintain the personnel file of an employee who leaves the facility for a minimum period of three (3) years from the date of employee's departure. Criminal History. Anyone who has been convicted of a sex offense, a violent crime, a crime against a child, or has been adjudicated physically or mentally incompetent may not be employed by the Partner Provider nor permitted to volunteer at any of the Partner Provider’s facilities.