Responses to Request

Responses to Request A. When a requested record has been identified and is available, the Mississippi Insurance Department shall notify the requestor as to where and when the record is available for inspection or copies will be available if applicable. The notification shall also advise a requestor of any applicable fees. Generally, oral requests for information not exempt from the provisions of the Act shall be acted upon and the information made available for inspection and/or copying during regular office hours to any person upon such request; provided, however, a requestor may be asked to submit in writing a request for records not customarily made available or where time or personnel restraints make it impossible to comply with such oral requests during the working day such request is made. B. A response denying a written request for record shall be in writing and shall include: 1. The identity of each person responsible for the denial; 2. A reference to the specific exemption or exemptions authorizing the withholding of the record with a brief explanation of how each exemption applies to the record withheld. Where more than one record has been requested and is being withheld, the foregoing shall be provided for each record withheld; and 3. A statement of the appeal rights provided by the Act. C. If a requested record cannot be located from the information supplied or is known to have been destroyed or otherwise disposed of, the requestor shall be so notified. D. The Mississippi Insurance Department reserves the right to disseminate information by one of two methods: 1.By distributing copies of the requested materials to the requestor, or 2. By giving the requestor access to the material.