ARM 2.21.3726. DOCUMENTATION

(1) Agency managers shall document the following in the recruitment and selection process: (a) job information; (b) screening information; and (c) applicant information. (2) For the purposes of this subchapter, "job information" includes but is not limited to: (a) a description of the current duties of the job; (b) a copy of the vacancy announcement; (c) a copy of newspaper or journal advertising, if any; (d) a list of all recruitment sources used; and (e) a copy of Internet posting, if any. (3) For the purposes of this subchapter, "screening information" includes but is not limited to: (a) a copy of all selection procedures and any criteria used to evaluate qualifications; (b) the names and titles of any persons who participated in the design or administration of the selection procedures; and (c) a statement of why and how the hiring decision was made. (4) For the purposes of this subchapter, "applicant information" includes, but is not limited to: (a) all applications, supplemental question responses, evaluation notes, reference checks, and any other application materials received; (b) applicants' demographic information from the applicant survey page; and (c) correspondence with applicants. (5) Agencies shall maintain items listed in this rule for a period of time consistent with the General Records Retention Schedule found at http://sos.mt.gov/records/state .