ARM 2.21.6610. ADOPTION OF DEPARTMENT POLICY

(1) A department must adopt a procedure which is consistent with this subchapter and which contains, at a minimum, the following provisions: (a) a list of the types of records which are maintained, pursuant to records management procedures found in Chapter 800, Montana Operations Manual, Volume I; (b) a statement restricting access to confidential personnel records to those with a job-related purpose for viewing or using the records; (c) a list or description of those with access to personnel records which includes the employee, and any limitations on that access; (d) the acceptable location of records in the department; and, (e) security procedures for the records. (2) The policy must be adopted and approved by the depart­ment of administration, as provided in ARM 2.21.1203, no later than 90 days after the effective date of this policy.