12 NCAC 02I .0501. AGENCY RETENTION OF RECORDS OF COMMISSION

Each company police agency shall place in personnel files the official notification from the Company Police Administrator of either probationary or general certification for each company police officer employed or appointed by the agency. The personnel files shall contain the following documents: (1) Commission certificate; (2) Probationary or general certification; (3) Oath of office; (4) Firearms qualification (annual F-9A forms); (5) Annual state mandated in-service verification (ex: certificates, transcripts, etc.); (6) Notice of appointment (form F-5A); and (7) Notice of separation (form F-5B).