Records

1. The operator shall keep a copy of this chapter on the premises of the school-age child care program and shall make it available to staff members at all times. 2. The operator shall maintain the following records and shall keep copies at the school age program premises where the child is enrolled: a. The child's full name, birth date, and current home address; b. Legal names of the child's parents, and current business and personal telephone numbers where they can be reached; c. Names and telephone numbers of individuals who may assume responsibility for the child if the individual legally responsible for the child cannot be reached immediately in an emergency; d. A written statement from the parents authorizing emergency medical care; e. Names and telephone numbers of individuals authorized to take the child from the school-age child care program; f. Verification that the child has received all immunizations appropriate for the child's age, as prescribed by the public health division of the department, or have on file a document stating that the child is medically exempt or exempt from immunizations based on religious, philosophical, or moral beliefs; and g. A current health assessment or a health assessment statement completed by the parent, obtained at the time of initial enrollment of the child which must indicate any special precautions for diet, medication, or activity. This assessment must be completed annually. 3. The operator shall record and verify the identification of the child through official documentation such as a certified birth certificate, certified school records, passport, or any other documentary evidence the operator considers appropriate proof of identity and shall comply with North Dakota Century Code section 12-60-26. 4. The operator shall ensure that all records, photographs, and information maintained with respect to children receiving child care services are kept confidential, and that access is limited to staff members, the parents, and to the following, unless protected by law: a. The department representatives; b. Individuals having a definite interest in the well-being of the child concerned and who, in the judgment of the department, are in a position to serve the child's interests should that be necessary; and c. Individuals who possess written authorization from the child's parent. The school-age child care program shall have a release of information form available and shall have the form signed prior to the release of information.