Eligibility for payment - Financial reporting requirements

1. Facilities are eligible for payment rates contingent upon the following: a. The facility has a current license, issued pursuant to the provisions of chapter 75-03-40; b. The facility has a contract with the department authorizing payment; c. The facility is in compliance with the terms of the contract; and d. The facility participates in the financial audit process established by the department. 2. Records. a. The facility shall maintain the required resident census records. b. The facility shall maintain financial information sufficient to provide a proper audit or review. Financial records must be provided to the department in the form and manner requested by the department. c. The facility shall maintain financial records for a period of not less than six years. 3. Accounting and reporting requirements. a. Generally accepted accounting principles must be used for purposes of financial reporting. b. To properly facilitate auditing by the department, the facility accounting system must be maintained in a manner that ensures program cost accounts are grouped by cost category. If several programs are associated with the facilities' accounting system, the qualified residential treatment program costs must be separate. c. The facility shall submit required financial information within ninety days of the request of the department. d. Upon request, the following information must be made available: (1) A statement of ownership including the name, address, and proportion of ownership of each owner. (2) Copies of leases, purchase agreements, appraisals, financing arrangements, and other documents related to the lease or purchase of the facility, or a certification that the content of any of these documents remain unchanged since the most recent statement given pursuant to this subsection. (3) Supplemental information reconciling the costs on the financial statements with costs on the requested financial report. (4) Copies of leases, purchase agreements, and other documents related to the acquisition of equipment, goods, and services that are claimed as allowable costs.