Records and reporting

1. An entity that receives loan funds shall annually submit to the department cost reports, on forms prescribed by the department, for a period of ten years following the datethe entity closes the loan. 2. When services are provided in a facility sharing services with a licensed nursing facility or basic care facility, the allocation methods set forth in chapter 75-02-06 or 75-02-07 shall apply. 3. The entity shall maintain, for a period of not less than three years following the date of submission of the cost report to the department, accurate financial and statistical records of the period covered by the cost report in sufficient detail to substantiate the cost data reported. The entity shall make such records available to the department upon demand. 4. The entity shall maintain complete and separate records regarding loan and grant expenditures. 5. The entity shall maintain occupancy or use statistics that separately identify individuals who are not eligible for assistance from individuals eligible for assistance. 6. The entity shall request payment of grant funds on forms prescribed by the department.