Recordkeeping

Records must be retained for three years from the end of the quarter in which the activity was reported, unless otherwise provided by rule, and include: 1. For paddlewheel activity described by subsection 1 of section 99-01.3-11-01: a. For each day's activity, the starting and ending cash banks and IOU records according to section 99-01.3-03-06; b. For each ticket card of each series of paddlewheel ticket cards: (1) Date conducted, card number, cash prize amount or cost and description of a merchandise prize; (2) All winning tickets and unsold ticket cards which must be retained for one year from the end of the quarter in which the activity was reported on a tax return; and (3) The flare with the state gaming stamp affixed; c. Inventory records according to subsection 1 of section 99-01.3-03-09; d. The count and reconciliation of each series of paddlewheel ticket cards according to subsections 1 and 6 of section 99-01.3-03-09; e. Prize register according to section 99-01.3-03-07; and f. Purchase invoice or receipt documenting the cost and description of a merchandise prize which identifies the state gaming stamp number each prize was awarded with by cost. 2. For paddlewheel activity described by subsection 2 of section 99-01.3-11-01: a. The starting and ending cash and chip banks and IOU records according to section 99-01.3-03-06; b. Drop box cash and values of fill and credit slips; c. Daily surveillance review log; d. Wheel operator percent-of-hold information and video review documentation must be retained for one year from the end of the quarter of the activity; e. Inventory records according to subsection 5 of section 99-01.3-03-09; f. An organization using a combined cash bank for twenty-one and paddlewheel at a site, shall allocate the cash long or short of the combined cash bank to twenty-one; and g. The count and reconciliation of casino and betting chips according to subsections 5 and 6 of section 99-01.3-03-09. 3. For all paddlewheel activity: a. Cash profit as defined in subdivisions j and m of subsection 9 of section 99-01.3-02-01; and b. A summary of gross proceeds, prizes, adjusted gross proceeds, cash profit, cash long or short, and bank deposit. For paddlewheel activity described by subsection 1 of section 99-01.3-11-01, a summary must be completed for each series of paddlewheel ticket cards. The summaries of all paddlewheel activity for a quarter must reconcile to the tax return. 4. Verification of the amount deposited according to a bank statement, and an audit of the game's activity according to subsections 6 and 7 of section 99-01.3-03-10. 5. Ideal cash bank master records according to subsection 4 of section 99-01.3-03-09. 6. The count and reconciliation of cash banks according to subsections 4 and 6 of section 99-01.3-03-09.