Recordkeeping requirements

1. Remanufacturer or other person that stores or treats the hazardous secondary material. a. Each remanufacturer or other person that stores or treats the hazardous secondary material subject to the provisions of sections 33.1-24-02-180 through 33.1-24-02-199 shall comply with the recordkeeping requirements of this section. b. A remanufacturer or other person that stores or treats the hazardous secondary material in more than one hazardous secondary material management unit subject to the provisions of sections 33.1-24-02-180 through 33.1-24-02-199 may comply with the recordkeeping requirements for these hazardous secondary material management units in one recordkeeping system if the system identifies each record by each hazardous secondary material management unit. 2. Remanufacturers and other persons that store or treat the hazardous secondary material shall record and keep the following information at the facility: a. For each piece of equipment to which sections 33.1-24-02-180 through 33.1-24-02-199 applies: (1) Equipment identification number and hazardous secondary material management unit identification. (2) Approximate locations within the facility (for example, identify the hazardous secondary material management unit on a facility plot plan). (3) Type of equipment (for example, a pump or pipeline valve). (4) Percent-by-weight total organics in the hazardous secondary material stream at the equipment. (5) Hazardous secondary material state at the equipment (for example, gas and vapor or liquid). (6) Method of compliance with the standard (for example, "monthly leak detection and repair" or "equipped with dual mechanical seals"). b. [Reserved]. c. Where a remanufacturer or other person that stores or treats the hazardous secondary material chooses to use test data to demonstrate the organic removal efficiency or total organic compound concentration achieved by the control device, a performance test plan as specified in subdivision c of subsection 2 of section 33.1-24-02-175. d. Documentation of compliance with section 33.1-24-02-190, including the detailed design documentation or performance test results specified in subdivision d of subsection 2 of section 33.1-24-02-175. 3. When each leak is detected as specified in sections 33.1-24-02-182, 33.1-24-02-183, 33.1-24-02-187, and 33.1-24-02-188, the following requirements apply: a. A weatherproof and readily visible identification, marked with the equipment identification number, the date evidence of a potential leak was found in accordance with subsection 1 of section 33.1-24-02-188, and the date the leak was detected, must be attached to the leaking equipment. b. The identification on equipment, except on a valve, may be removed after it has been repaired. c. The identification on a valve may be removed after it has been monitored for two successive months as specified in subsection 3 of section 33.1-24-02-187 and no leak has been detected during those two months. 4. When each leak is detected as specified in sections 33.1-24-02-182, 33.1-24-02-183, 33.1-24-02-187, and 33.1-24-02-188, the following information must be recorded in an inspection log and must be kept at the facility: a. The instrument and operator identification numbers and the equipment identification number. b. The date evidence of a potential leak was found in accordance with subsection 1 of section 33.1-24-02-188. c. The date the leak was detected and the dates of each attempt to repair the leak. d. Repair methods applied in each attempt to repair the leak. e. "Above ten thousand" if the maximum instrument reading measured by the methods specified in subsection 2 of section 33.1-24-02-193 after each repair attempt is equal to or greater than ten thousand parts per million. f. "Repair delayed" and the reason for the delay if a leak is not repaired within fifteen calendar days after discovery of the leak. g. Documentation supporting the delay of repair of a valve in compliance with subsection 3 of section 33.1-24-02-189. h. The signature of the remanufacturer or other person that stores or treats the hazardous secondary material (or designate) whose decision it was that repair could not be effected without a hazardous secondary material management unit shutdown. i. The expected date of successful repair of the leak if a leak is not repaired within fifteen calendar days. j. The date of successful repair of the leak. 5. Design documentation and monitoring, operating, and inspection information for each closed-vent system and control device required to comply with the provisions of section 33.1-24-02-190 must be recorded and kept up-to-date at the facility as specified in subsection 3 of section 33.1-24-02-175. Design documentation is specified in subdivisions a and b of subsection 3 of section 33.1-24-02-175 and monitoring, operating, and inspection information in subdivisions c through h of subsection 3 of section 33.1-24-02-175. 6. For a control device other than a thermal vapor incinerator, catalytic vapor incinerator, flare, boiler, process heater, condenser, or carbon adsorption system, the department will specify the appropriate recordkeeping requirements. 7. The following information pertaining to all equipment subject to the requirements in sections 33.1-24-02-182 through 33.1-24-02-190 must be recorded in a log that is kept at the facility: a. A list of identification numbers for equipment (except welded fittings) subject to the requirements of sections 33.1-24-02-180 through 33.1-24-02-199. b. Equipment. (1) A list of identification numbers for equipment that the remanufacturer or other person that stores or treats the hazardous secondary material elects to designate for no detectable emissions, as indicated by an instrument reading of less than five hundred parts per million above background, under the provisions of subsection 5 of section 33.1-24-02-182, subsection 9 of section 33.1-24-02-183, and subsection 6 of section 33.1-24-02-187. (2) The designation of this equipment as subject to the requirements of subsection 5 of section 33.1-24-02-182, subsection 9 of section 33.1-24-02-183, or subsection 6 of section 33.1-24-02-187 must be signed by the remanufacturer or other person that stores or treats the hazardous secondary material. c. A list of equipment identification numbers for pressure relief devices required to comply with subsection 1 of section 33.1-24-02-184. d. Data. (1) The dates of each compliance test required in subsection 5 of section 33.1-24-02-182, subsection 9 of section 33.1-24-02-183, section 33.1-24-02-184, and subsection 6 of section 33.1-24-02-187. (2) The background level measured during each compliance test. (3) The maximum instrument reading measured at the equipment during each compliance test. e. A list of identification numbers for equipment in vacuum service. f. Identification, either by list or location (area or group) of equipment that contains or contacts hazardous secondary material with an organic concentration of at least ten percent by weight for less than three hundred hours per calendar year. 8. The following information pertaining to all valves subject to the requirements of subsections 7 and 8 of section 33.1-24-02-187 must be recorded in a log that is kept at the facility: a. A list of identification numbers for valves that are designated as unsafe to monitor, an explanation for each valve stating why the valve is unsafe to monitor, and the plan for monitoring each valve. b. A list of identification numbers for valves that are designated as difficult to monitor, an explanation for each valve stating why the valve is difficult to monitor, and the planned schedule for monitoring each valve. 9. The following information must be recorded in a log that is kept at the facility for valves complying with section 33.1-24-02-192: a. A schedule of monitoring. b. The percent of valves found leaking during each monitoring period. 10. The following information must be recorded in a log that is kept at the facility: a. Criteria required in paragraph 2 of subdivision e of subsection 4 of section 33.1-24-02-182 and subdivision b of subsection 5 of section 33.1-24-02-183 and an explanation of the design criteria. b. Any changes to these criteria and the reasons for the changes. 11. The following information must be recorded in a log that is kept at the facility for use in determining exemptions as provided in the applicability section of sections 33.1-24-02-180 through 33.1-24-02-190 and other specific sections: a. An analysis determining the design capacity of the hazardous secondary material management unit. b. A statement listing the hazardous secondary material influent to and effluent from each hazardous secondary material management unit subject to the requirements in sections 33.1-24-02-182 through 33.1-24-02-190 and an analysis determining whether these hazardous secondary materials are heavy liquids. c. An up-to-date analysis and the supporting information and data used to determine whether or not equipment is subject to the requirements in sections 33.1-24-02-182 through 33.1-24-02-190. The record must include supporting documentation as required by subdivision c of subsection 4 of section 33.1-24-02-193 when application of the knowledge of the nature of the hazardous secondary material stream or the process by which it was produced is used. If the remanufacturer or other person that stores or treats the hazardous secondary material takes any action (for example, changing the process that produced the material) that could result in an increase in the total organic content of the material contained in or contacted by equipment determined not to be subject to the requirements in sections 33.1-24-02-182 through 33.1-24-02-190, then a new determination is required. 12. Records of the equipment leak information required by subsection 4 and the operating information required by subsection 5 need be kept only three years. 13. The remanufacturer or other person that stores or treats the hazardous secondary material at a facility with equipment that is subject to sections 33.1-24-02-180 through 33.1-24-02-199 and to regulations at 40 Code of Federal Regulations part 60, part 61, or part 63 may elect to determine compliance with sections 33.1-24-02-180 through 33.1-24-02-199 either by documentation pursuant to section 33.1-24-02-194, or by documentation of compliance with the regulations at 40 CFR part 60, part 61, or part 63 pursuant to the relevant provisions of the regulations at 40 CFR part 60, part 61, or part 63. The documentation of compliance under regulations at 40 CFR part 60, part 61, or part 63 must be kept with or made readily available at the facility.