Use of manifest system

1. If a facility receives: a. Hazardous waste accompanied by a manifest, the owner or operator, or the owner's or operator's agent shall sign and date the manifest as indicated in subdivision b to certify that the hazardous waste covered by the manifest was received, that the hazardous waste was received except as noted in the discrepancy space of the manifest, or that the hazardous waste was rejected as noted in the manifest discrepancy space. b. A hazardous waste shipment accompanied by a manifest, the owner or operator, or the owner's or operator's agent, shall: (1) Sign and date, by hand, each copy of the manifest; (2) Note any discrepancies in the manifest, as defined in subsection 1 of section 33.1-24-05-39, on each copy of the manifest; (3) Immediately give the transporter at least one copy of the signed manifest; (4) Within thirty days after the delivery, send a copy (page 2) of the manifest to the generator; (5) Paper manifest submission requirements are: (a) Options for compliance on June 30, 2018. Beginning on June 30, 2018, send the top copy (page 1) of any paper manifest and any paper continuation sheet to the e-Manifest system for purposes of data entry and processing, or in lieu of submitting the paper copy to the environmental protection agency, the owner or operator may transmit to the environmental protection agency system an image file of page 1 of the manifest and any continuation sheet, within thirty days of the date of delivery. Submissions of copies to the e-Manifest system shall be made at the mailing address or electronic mail/submission address specified at the e-Manifest program website's directory of services. Beginning on June 30, 2021, the environmental protection agency will not accept mailed paper manifests from facilities for processing in e-Manifest. (b) Options for compliance on June 30, 2021. Beginning on June 30, 2021, the requirement to submit the top copy (page 1) of the paper manifest and any paper continuation sheet to the e-Manifest system for purposes of data entry and processing may be met by the owner or operator only by transmitting to the environmental protection agency system an image file of page 1 of the manifest and any continuation sheet, or by transmitting to the environmental protection agency system both a data file and the image file corresponding to page 1 of the manifest and any continuation sheet, within thirty days of the date of delivery. Submissions of copies to the e-Manifest system shall be made to the electronic mail/submission address specified at the e-Manifest program website's directory of services; and (6) Retain at the facility a copy of each manifest for at least three years from the date of delivery. c. The owner or operator of a facility receiving hazardous waste subject to sections 33.1-24-03-50 through 33.1-24-03-55 from a foreign source shall: (1) Additionally list the relevant consent number from consent documentation supplied by the environmental protection agency to the facility for each waste listed on the manifest, matched to the relevant list number for the waste from block 9b. If additional space is needed, the owner or operator should use a continuation sheet (environmental protection agency form 8700-22A); and (2) Send a copy of the manifest within thirty days of delivery to the environmental protection agency using the addresses listed in subsection 5 of section 33.1-24-03-52 until the facility can submit such a copy to the e-Manifest system. 2. If a facility receives, from a rail or water (bulk shipment) transporter, hazardous waste which is accompanied by a shipping paper containing all the information required on the manifest (excluding the identification numbers, generator's certification, and signatures), the owner or operator, or the owner's or operator's agent, shall: a. Sign and date each copy of the manifest or shipping paper (if the manifest has not been received) to certify that the hazardous waste covered by the shipping paper was received; b. Note any significant discrepancies (as defined in subsection 1 of section 33.1-24-05-39) in the manifest or shipping paper (if the manifest has not been received) on each copy of the manifest or shipping paper; c. Immediately give the rail or water (bulk shipment) transporter at least one copy of the manifest or shipping paper (if the manifest has not been received); d. Within thirty days after the delivery, send a copy of the signed and dated manifest, or a signed and dated copy of the shipping paper (if the manifest has not been received within thirty days after delivery) to the generator; and e. Retain at the facility a copy of each shipping paper (if signed in lieu of the manifest at the time of delivery) and manifest for at least three years from the date of delivery. 3. If a shipment of hazardous waste is initiated from a facility, the owner or operator of that facility must comply with the requirements of chapter 33.1-24-03. 4. Within three working days of the receipt of a shipment subject to sections 33.1-24-03-50 through 33.1-24-03-59, the owner or operator of the facility must provide a copy of the movement document bearing all required signatures to the exporter, to the office of enforcement and compliance assurance, office of federal activities, international compliance assurance division (2254A), environmental protection agency, 1200 Pennsylvania Avenue NW, Washington, D.C. 20460, the state, and to competent authorities of all other concerned countries. The original copy of the movement document must be maintained at the facility for at least three years from the date of signature. 5. A facility must determine whether the consignment state for a shipment regulates any additional wastes (beyond those regulated federally) as hazardous wastes under the state's hazardous waste program. Facilities must also determine whether the consignment state or generator state requires the facility to submit any copies of the manifest to these states. 6. Legal equivalence to paper manifests. Electronic manifests that are obtained, completed, and transmitted in accordance with subdivision b of subsection 1 of section 33.1-24-03-04, and used in accordance with this section in lieu of the paper manifest form are the legal equivalent of paper manifest forms bearing handwritten signatures, and satisfy for all purposes any requirement in these rules to obtain, complete, sign, provide, use, or retain a manifest. a. Any requirement in these rules for the owner or operator of a facility to sign a manifest or manifest certification by hand, or to obtain a handwritten signature, is satisfied by signing with or obtaining a valid and enforceable electronic signature within the meaning of 40 CFR 262.25. b. Any requirement in these rules to give, provide, send, forward, or to return to another person a copy of the manifest is satisfied when a copy of an electronic manifest is transmitted to the other person. c. Any requirement in these rules for a manifest to accompany a hazardous waste shipment is satisfied when a copy of an electronic manifest is accessible during transportation and forwarded to the person or persons who are scheduled to receive delivery of the waste shipment. d. Any requirement in these rules for an owner or operator to keep or retain a copy of each manifest is satisfied by the retention of the facility's electronic manifest copies in its account on the e-manifest system, provided that such copies are readily available for viewing and production if requested by any environmental protection agency inspector or authorized department representative. e. No owner or operator may be held liable for the inability to produce an electronic manifest for inspection under this section if the owner or operator can demonstrate that the inability to produce the electronic manifest is due exclusively to a technical difficulty with the electronic manifest system for which the owner or operator bears no responsibility. 7. An owner or operator may participate in the electronic manifest system either by accessing the electronic manifest system from the owner's or operator's electronic equipment, or by accessing the electronic manifest system from portable equipment brought to the owner's or operator's site by the transporter who delivers the waste shipment to the facility. 8. Special procedures applicable to replacement manifests. If a facility receives hazardous waste that is accompanied by a paper replacement manifest for a manifest that was originated electronically, the following procedures apply to the delivery of the hazardous waste by the final transporter: a. Upon delivery of the hazardous waste to the designated facility, the owner or operator must sign and date each copy of the paper replacement manifest by hand in item 20 (designated facility certification of receipt) and note any discrepancies in item 18 (discrepancy indication space) of the paper replacement manifest; b. The owner or operator of the facility must give back to the final transporter one copy of the paper replacement manifest; c. Within thirty days of delivery of the waste to the designated facility, the owner or operator of the facility must send one signed and dated copy of the paper replacement manifest to the generator, and send an additional signed and dated copy of the paper replacement manifest to the electronic manifest system; and d. The owner or operator of the facility must retain at the facility one copy of the paper replacement manifest for at least three years from the date of delivery. 9. Special procedures applicable to electronic signature methods undergoing tests. If an owner or operator using an electronic manifest signs this manifest electronically using an electronic signature method which is undergoing pilot or demonstration tests aimed at demonstrating the practicality or legal dependability of the signature method, then the owner or operator shall also sign with an ink signature the facility's certification of receipt or discrepancies on the printed copy of the manifest provided by the transporter. Upon executing its ink signature on this printed copy, the owner or operator shall retain this original copy among its records for at least three years from the date of delivery of the waste. 10. Imposition of user fee for manifest submissions. a. As prescribed in 40 CFR 264.1311, and determined in 40 CFR 264.1312, an owner or operator that is a user of the electronic manifest system must be assessed a user fee by the environmental protection agency for the submission and processing of each electronic and paper manifest. The environmental protection agency shall update the schedule of user fees and publish them to the user community as provided in 40 CFR 264.1313. b. An owner or operator subject to user fees under this section shall make user fee payments in accordance with the requirements of 40 CFR 264.1314, subject to the informal fee dispute resolution process of 40 CFR 264.1316, and subject to the sanctions for delinquent payments under 40 CFR 264.1315. 11. Electronic manifest signatures. Electronic manifest signatures shall meet the criteria described in 40 CFR 262.25. 12. Post-receipt manifest data corrections. After facilities have certified to the receipt of hazardous wastes by signing Item 20 of the manifest, any post-receipt data corrections may be submitted at any time by any interested person (e.g., waste handler) shown on the manifest. a. Interested persons shall make all corrections to manifest data by electronic submission, either by directly entering corrected data to the web-based service provided in e-Manifest for such corrections, or by an upload of a data file containing data corrections relating to one or more previously submitted manifests. b. Each correction submission must include the following information: (1) The manifest tracking number and date of receipt by the facility of the original manifest for which data are being corrected; (2) The item number of the original manifest that is the subject of the submitted correction; and (3) For each item number with corrected data, the data previously entered, and the corresponding data as corrected by the correction submission. c. Each correction submission shall include a statement that the person submitting the corrections certifies that, to the best of their knowledge or belief, the corrections that are included in the submission will cause the information reported about the previously received hazardous wastes to be true, accurate, and complete: (1) The certification statement must be executed with a valid electronic signature; and (2) A batch upload of data corrections may be submitted under one certification statement. d. Upon receipt by the system of any correction submission, other interested persons shown on the manifest will be provided electronic notice of the submitter's corrections. e. Other interested persons shown on the manifest may respond to the submitter's corrections with comments to the submitter or by submitting another correction to the system, certified by the respondent as specified in subdivision c of subsection 12 of section 33.1-24-05-38, and with notice of the corrections to other interested persons shown on the manifest.