45 NAC 5-007. TEMPORARY RECORDS

007 TEMPORARY RECORDS. 007.01 During active administration, an institution must retain the originals of the following items for the specified time frames which commence on the first of January following the creation of said record. Any temporary record not included in this Subsection must be retained for three years following the creation of the record. RECORD TIME PERIOD Annual account review documents 2 years Annual reports of securities held in accounts Until Superseded Appraisal of personal property held in fiduciary accounts Until Superseded Appraisal of real estate parcels held in fiduciary accounts Until Superseded Audit reports and work files of internal/external auditors 2 years Broker/dealer invoices 3 years Broker/dealer transaction confirmations 3 years Checking account statements with paid drafts 6 years Check register detailing disposition of fiduciary account funds 6 years Contracts and agreements 3 years after expiration Correspondence not relative to administration of account 3 years Decedents' final tax returns 3 years after filing Farming leases 3 years after expiration Federal and State Estate Tax Returns 3 years after filing Federal and State Gift Tax Returns 3 years after filing Fiduciary Income Tax Returns (Fed & State) 3 years after filing General ledger and journal entry tickets or advices 3 years Income statements from account assets 3 years after closing Internal policies and procedures Until Superseded Investment records 3 years Invoices paid from individual fiduciary accounts after closing 3 years Proxy statements regarding voting of company stock (trust company) 2 years Proxy statements regarding voting rights for securities held as assets of fiduciary accounts 2 years Stop payment orders 3 years Surety bonds required by court order or agreement after release 3 years Synoptic account records Until Superseded