Reports and data specifications.

March 5, 1982 SUBJECT: INSURANCE CIRCULAR LETTER NO. 5 (1982) DATED: MARCH 5, 1982 WITHDRAWN TO: ALL INSUREDS LICENSED TO WRITE PRIVATE PASSENGER AUTOMOBILE AND FIRE OR FIRE AND EXTENDED COVERAGE INSURANCE POLICIES WHO ARE SUBJECT TO THE REPORTING REQUIREMENTS OF INSURANCE DEPARTMENT REGULATION NO. 90 (11 NYCRR 218) "PROHIBITION OF GEOGRAPHICAL REDLINING". RE: REPORTS AND DATA SPECIFICATIONS CIRCULAR Letter No. 3 (1980), dated February 14, 1980, contains instructions and data specifications for the reports required by Regulation 90 (11 NYCRR 218). CIRCULAR Letter No. 12 (1981), dated April 12, 1981, contains an acceptable report format for filing information on agents and brokers. The attached "Regulation 90 - Data Specifications" supercede those contained in Circular Letter No. 3 (1980) and 12 (1981). Insurers are reminded that all information specified in the attached "Regulation 90 - Data Specifications" must be furnished by May 1, 1982, and annually thereafter on May 1 after the close of the preceding calendar year. Acknowledgement of this Circular Letter and the required data should be directed to: New York State Insurance Department Regulation 90 Data Control Property and Casualty Insurance Bureau Two World Trade Center New York, New York 10047 Very truly yours, [SIGNATURE] ALBERT B. LEWIS Superintendent of Insurance ATTACHMENT REGULATION 90 - DATA SPECIFICATIONS GENERAL INSTRUCTIONS: The required data MUST be submitted on a reel of magnetic tape, and an 80-80 listing of the data must be provided. Hard copy of the Agents" & Brokers" report, as set forth in Table B, must also be submitted. Tape specifications: 1. Must be IBM compatible 1600 bpi, 9 track tapes, any size reel. 2. Tapes may be unlabeled, or have IBM standard labels, per item 3. Company name(s) must be evident on the external reel label. 3. DSN=R90.Yyy.Ccccc.Nn where yy is the last two digits of year, ccccc is NAIC company code number, or NAIC group code number, and n is number of companies submitted on this tape. DCB=(LRECL=80, BLKSIZE=2000, RECFM=FB) CODING INSTRUCTIONS: 1. Only one summary record is required for each record type, per ZIP code. 2. If a record contains ONLY zeros or blanks in columns 14 through 74, omit it. COMPANY CODE: Use your company's 5-digit NAIC code. YEAR OF REPORT: Use last digit of year. AUTO & PERSONAL LINES-FIRE REPORTING CODES: If reporting CARS, enter "C"; if POLICIES enter "P". If reporting HOMES, enter "H"; if POLICIES enter "P". COUNTY CODE: Use codes shown in Table A. These codes need not be a part of your permanent record, but must appear on the data submitted. GROUP CODE: Use your group's 5-digit NAIC code. SPECIAL NOTE - COMMERCIAL FIRE, PERSONAL FIRE, AND AUTO: a. Non-Renewals & Cancelled by Company should be company initiated and must not include Canc. for Non-Payment. b. Renewals are to reflect the anniversary of the policy without regard to the term and/or billing periods. SPECIAL NOTE - APPLICATIONS: Use dummy ZIP code 99999 for policies with no insured locations within the ZIP code area in which the policy is issued for delivery. DELIVERY AND TAPE RETURN Enclose covering letter with name and telephone number of individual who may be contacted in event of questions, and send to: New York State Insurance Department Regulation 90 Data Control Property & Casualty Insurance Bureau Two World Trade Center New York, New York 10047 Those companies seeking return of their tape must enclose a self-addressed mailer with sufficient postage affixed. HEADER RECORD ITEM DESCRIPTION COLUMNS Company Code Number (NAIC) 1-5 Year of Report 6 BLANKS 7-8 MUST BE ZEROS 9-13 Count of ZIP codes reported: For "APPLICATIONS" 14-17 For "COMMERCIAL FIRE" 18-21 For "PERSONAL LINES-PVT PASSENGER AUTO" 22-25 For "PERSONAL LINES-FIRE" 26-29 Company Name 30-59 Auto Reporting Code 60 Personal Lines-Fire Reporting Code 61 BLANKS 62-74 Group Code Number (NAIC) 75-79 Record Type (MUST BE "1") 80 APPLICATIONS ITEM DESCRIPTION COLUMNS Company Code Number (NAIC) 1-5 Year of Report 6 County Code 7-8 ZIP code 9-13 Number of Applications Received: Personal Lines-PVT Pass Auto 14-19 Personal Lines-Fire 20-25 Commercial Fire 26-31 Number of Applications Declined: Personal Lines-PVT Pass Auto 32-37 Personal Lines-Fire 38-43 Commercial Fire 44-49 Number of Policies Written on Apps Rec'd: Personal Lines-Pvt Pass Auto 50-55 Personal Lines-Fire 56-61 Commercial Fire 62-67 BLANKS 68-74 Group Code Number (NAIC) 75-79 Record Type (MUST BE "2") 80 COMMERCIAL FIRE ITEM DESCRIPTION COLUMNS Company Code Number (NAIC) 1-5 Year of Report 6 County Code 7-8 ZIP Code 9-13 Number of Locations: Opening In-Force 14-20 New Business 21-27 Non-Renewals by Company 28-34 Cancelled by Company 35-41 Closing In-Force 42-48 Renewals 49-55 BLANKS 56-74 Group Code Number (NAIC) 75-79 Record Type (MUST BE "3") 80 PERSONAL LINES- ITEM DESCRIPTION COLUMNS PVT PASS AUTO Company Code Number (NAIC) 1-5 Year of Report 6 County Code 7-8 ZIP Code 9-13 Number of Policies or Cars: Opening In-Force 14-19 New Business 20-25 Renewals 26-31 Non-Renewal by Company 32-37 Cancelled by Company 38-43 Closing In-Force 44-49 BLANKS 50-74 Group Code Number (NAIC) 75-79 Record Type (MUST BE "4") 80 PERSONAL LINES- ITEM DESCRIPTION COLUMNS FIRE Company Code Number (NAIC) 1-5 Year of Report 6 County Code 7-8 ZIP Code 9-13 Number of Policies or Homes: Opening In-Force 14-19 New Business 20-25 Renewals 26-31 Non-Renewal by Company 32-37 Cancelled by Company 38-43 Closing In-Force 44-49 BLANKS 50-74 Group Code Number (NAIC) 75-79 Record Type (MUST BE "5") 80 BROKER & AGENT ITEM DESCRIPTION COLUMNS INFORMATION Company Code Number (NAIC) 1-5 Year of Report 6 BLANKS 7-8 ZIP code 9-13 Number of Agents or Brokers: As of January 1, 1981 14-17 Terminated, 1/1/81 thru 12/31/81 18-21 Added, 1/1/81 thru 12/31/81 22-25 As of December 31, 1981 26-29 BLANKS 30-74 Group Code Number (NAIC) 75-79 Record Type (MUST BE "6") 80 COUNTY CODES Code County 01 Albany 02 Allegheny 03 Bronx 04 Broome 05 Cattaraugus 06 Cayuga 07 Chautauqua 08 Chemung 09 Chenango 10 Clinton 11 Columbia 12 Cortland 13 Delaware 14 Dutchess 15 Erie 16 Essex 17 Franklin 18 Fulton 19 Genessee 20 Greene 21 Hamilton 22 Herkimer 23 Jefferson 24 Kings 25 Lewis 26 Livingston 27 Madison 28 Monroe 29 Montgomery 30 Nassau 31 New York 32 Niagara 33 Oneida 34 Onondaga 35 Ontario 36 Orange 37 Orleans 38 Oswego 39 Otsego 40 Putnam 41 Queens 42 Rensselaer 43 Richmond 44 Rockland 45 St. Lawrence 46 Saratoga 47 Schenectady 48 Schoharie 49 Schuyler 50 Seneca 51 Steuben 52 Suffolk 53 Sullivan 54 Tioga 55 Tompkins 56 Ulster 57 Warren 58 Washington 59 Wayne 60 Westchester 61 Wyoming 62 Yates Table B Name of Insurer:____________________ NAIC#:_____ REG 90 - AGENTS & BROKERS DATA - 1981 (I) (II) (III) (IV) No. of Agents No. of Agents No. of Agents No. of Agents ZIP and Brokers and Brokers and Brokers and Brokers Code as of Terminated Added as of January 1, 1981 During 1981 During 1981 December 31, 1981 10001 55 4 6 57 10475 8 0 0 8 11365 12 3 0 9 . . . . . . . . . . . . . . 14789 0 0 2 2 TOTAL 75 7 8 76