Guidance Regarding Use of the NAIC/NIPR Attachments Warehouse for the Electronic Filing of Insurance Producer Licensing Documents

# OHIO DEPARTMENT OF INSURANCE ## STATE OF OHIO BULLETIN 2009-14 Guidance Regarding Use of the NAIC/NIPR Attachments Warehouse for the Electronic Filing of Insurance Producer Licensing Documents Effective October 7, 2009 The purpose of this bulletin is to advise all insurance companies and insurance producers transacting business in Ohio that the Ohio Department of Insurance will immediately begin to accept documents and notices submitted on behalf of insurance producers through the NAIC/NIPR Attachments Warehouse, which will allow for the electronic filing of insurance producer licensing-related documents. The Attachments Warehouse is a secure regulatory database which electronically receives, stores and shares licensing documents with the states that are submitted with respect to applications and/or renewals of insurance producer licenses through the National Insurance Producer Registry (NIPR), a non-profit affiliate of the National Association of Insurance Commissioners (NAIC). If additional information in the form of documentation is required by the Ohio Department of Insurance with respect to an individual producer licensing transaction, this documentation may be submitted via the Attachments Warehouse. The Attachments Warehouse may be used to allow insurance producers to satisfy their regulatory requirements for the notification and reporting of administrative and criminal actions to the Superintendent of Insurance pursuant to section 3905.22 of the Revised Code. Insurance producers may send the required notification and documents to the Attachments warehouse electronically in lieu of faxing or mailing to the Ohio Department of Insurance. Ohio is now accepting the electronic notification and reporting of actions submitted electronically to the Attachments Warehouse and will recognize that the reporting of the action to the Warehouse, the subsequent e-mail alert to the Ohio Department of Insurance, and the state's ability to retrieve, review and download that attachment shall satisfy the statutory requirements of the producer to notify and report the action to the Ohio Department of Insurance. For further information regarding the use of the Attachment Warehouse or reporting of actions, please contact the Licensing Division of the Ohio Department of Insurance at (614) 644-2665 or visit the NIPR website at www.nipr.com. Mary Jo Hudson Mary Jo Hudson Superintendent of Insurance 50 W. Town Street, 3rd Floor, Suite 300 Columbus, Ohio 43215