Rule 1301:5-5-09. Trust account records to be maintained

119.03 (A) Every brokerage shall keep a record of all trust funds received, including escrow funds, security deposits, and other monies received by the brokerage in a fiduciary capacity. This record shall include, but not be limited to, the following information : (1) Date funds received; (2) Method of receipt including: (a) Cash and associated receipt number; (b) Negotiable instrument number; (c) Money order number; (d) Electronic funds transfer number; (e) Funds transfer number; (f) Automated clearing house (ACH) number; (g) Credit or debit card transaction number; (3) Party from whom funds are received and the purpose of the funds; (4) Amount received; (5) Date funds are deposited in special or trust bank account and account number; (6) Date funds are disbursed; (7) Method of disbursement including: (a) Cash and associated receipt number; (b) Negotiable instrument number; (c) Money order number; (d) Electronic funds transfer number; (e) Funds transfer number; (f) Automated clearing house (ACH) number; (g) Credit or debit card transaction number; (8) Amount of disbursement; (9) Party, and if applicable, account to whom funds are disbursed and purpose of disbursement; (10) Any other documents necessary and sufficient to verify and explain record entries and identify the current balance in the special or trust bank account. (B) Evidence of a licensee's failure to maintain records in accordance with this rule shall constitute a violation of division (A)(24) of section 4735.18 of the Revised Code. Last updated February 11, 2025 at 8:37 AM Supplemental Information Authorized By: 4735.10 Amplifies: 4735.081 , 4735.24 , 4735.18 (A)(26), 4735.10 1/3/2030 5/1/1990