Rule 4731-8-05. Confidentiality statutes

119.03 With regard to confidential personal information maintained by the board, the following federal statutes or regulations or state statutes and administrative rules make the personal information confidential: (A) Social security numbers of applicants, licensees, and board employees: 5 U.S.C. 552a., unless the individual was told that the number would be disclosed. (B) "Bureau of Criminal Investigation and Information" criminal records check results: section 4776.04 of the Revised Code. (C) Complaints, the names of complainants and patients, and information received in an investigation, including any medical records of the subject of the complaint: division (F) of section 4730.26 , division (F) of section 4731.22 , division (E) of section 4760.14 , division (E) of section 4762.14 , and division (E) of section 4774.14 of the Revised Code. (D) Medical malpractice payouts reported by a professional liability insurer: division (F) of section 4730.32 , division (F) of section 4731.224 , division (F) of section 4760.16 , division (F) of section 4762.16 , and division (F) of section 4774.16 of the Revised Code. (E) Formal disciplinary action reported by a health care facility: division (F) of section 4730.32 , division (F) of section 4731.224 , division (F) of section 4760.16 , division (F) of section 4762.16 , and division (F) of section 4774.16 of the Revised Code. (F) A belief that a violation of law has occurred when reported by a licensee or professional society of licensees: division (F) of section 4730.32 , division (F) of section 4731.224 , division (F) of section 4760.16 , division (F) of section 4762.16 , and division (F) of section 4774.16 of the Revised Code. (G) Medical records of board employees or their family members: "Family Medical Leave Act of 1993," Pub. L. No. 103-3; 29 U.S.C. Sec. 260 as implemented in 29 C.F.R. 825.500; Section I of the "Americans with Disabilities Act of 1990," 42 U.S.C. Sec. 12112(d). (H) Employee assistance program records: section 124.88 of the Revised Code. (I) Alcohol and drug treatment records: 42 CFR Part 2; 42 U.S.C. 290dd3. (J) "Federal Bureau of Investigation" criminal records check results: section 4776.04 of the Revised Code; 28 CFR 20.33 (d). (K) "National Practitioner Data Bank" and "Healthcare and Integrity Protection Data Bank" reports: 45 CFR Part 60. (L) Residential and familial information for covered licensees: divisions (A)(1)(p), (A)(7), and (A)(8) of section 149.43 of the Revised Code. Last updated July 16, 2026 at 11:04 AM Supplemental Information Authorized By: 1347.15 Amplifies: 1347.15 5/31/2026 7/31/2016