Administrator responsibilities

(a) It is the responsibility of the long term care administrator, as the managing officer of the facility to plan, organize, direct, and control the day-to-day functions of a facility and to maintain the facility's 49 compliance with applicable laws, rules, and regulations. The administrator shall be vested with adequate authority to comply with the laws, rules, and regulations relating to the management of the facility. The long-term care administrator will manage the planning, organization, direction, and control of the day-to-day functions of the facility in which they are the licensed administrator. The administrator must comply with laws, rules, and regulations related to the management of the facility. (b) Long term care administrators licensed/certified by the Board shall adhere to the Administrator Code of Ethics as adopted by the Board. (c) Nursing home administrators Long-term care administrators licensed by the Board Department shall not concurrently serve as the administrator-of-record (AOR) of more than one long term long-term care facility except as otherwise permitted in this Chapter. A licensed nursing home long-term care administrator may serve as the administrator of more than one intermediate care facility for the mentally retarded individuals with intellectual disabilities with sixteen or fewer beds (ICF/MR-16) (ICF/IID-16), only if such facilities are located within a circle that has a radius of not more than fifteen (15) miles, and the total number of facilities and beds does not exceed the lesser of six (6) facilities or total licensed capacity of sixty-four (64) beds. An Long-Term Care Administrator may not concurrently serve as the Director of Nursing (DON) of a facility while serving as the facility's AOR. (1) An NHA may not concurrently serve as AOR of more than one long term care facility except where authorized in statute and this chapter. Exceptions are discussed at OAC 490: 10-13-2(c) 310:679-10-51(c) as it relates to ICF/MR-16; OAC 490:10-13-2(d) 310:679-10-51(d) as it relates to Assisted Living facilities; OAC 490:10-13-2(e) 310:679-10-51(e) as it relates to an NHA concurrently serving as AOR of a SNF/NF and another facility which includes an Assisted Living Facility, a Residential Care Facility and/or an Adult Day Care Facility; and OAC 490:10- 13-3 310:679-10-53 as it relates to the use of a CAA). (2) An NHA may not concurrently serve as the Director of Nursing (DON) of a facility while serving as the AOR of a nursing facility. (3) When functioning under one of these exceptions, the requirement to designate a person in the facility to act on the AOR's behalf during their absence must be strictly adhered to (see OAC 310, Chapter 675, paragraph (a) for this requirement). (d) (c) NHA and Tier 2 RCAL Administrators are limited to serving concurrently as AOR of two (2) Assisted Living Facilities. with the requirement that the facilities are The facilities must be located within sixty (60) miles of each other and have less than one hundred and thirty (130) occupied beds. (e) (d) An NHA Tier 1 Administrators may concurrently serve as the AOR of a SNF/NF and one other facility (Assisted Living, Residential Care or Adult Day Care) provided that if the two facilities have the same owner, the facilities are within 15 miles, and the number of occupied beds (or occupied beds and participants) does not exceed 130. (f) (e) Every person licensed/certified as an administrator and licensed or certified administrator and assistant administrator designated as the "Administrator-of-Record" (AOR) shall display the appropriate "Certificate of' or "License" the license or certificate in a conspicuous place in the facility or place of business requiring such license/certification. Certified Assistant Administrators (CAAs), where utilized in this capacity, shall display their certification. (g)(f) Each licensed/certified administrator shall update their licensure record, online, within fifteen (15) calendar days following the change of his name, business and/or personal mailing address, change in employment or change in employment status, online in the manner as prescribed or as may be prescribed by the Board. The Board will assess a late fee as prescribed at OAC 490:1-7-2 if it is determined that the administrator failed to provide current contact information within this fifteen day period. Licensed/certified administrators shall update their information with the Department within fifteen (15) calendar days for each of the following: (1) Name change; (2) Business address change; (3) Personal address change; (4) Change in employment status; and/or 50 (5) Change of employer. (h)(g) Upon receipt of satisfactory evidence that "Certificate" or "License" has been lost, mutilated, or destroyed, the Board may issue a duplicate replacement license upon payment of a fee as prescribed by the Board at OAC 490:1-7-2. (i) To change his name on a "Certificate of License", the licensee must provide legal proof of the name change (e.g., copy of marriage certificate, divorce decree, etc.) before a replacement "Certificate of License" will be issued upon payment of a fee as prescribed by the Board at OAC 490:1-7-2. Legal proof of a name change will be required prior to a replacement document being issued with the new name. (j) (h) An administrator shall not knowingly initiate contact with an Administrators may not contact any individual currently residing in a long term long-term care facility, or knowingly initiate contact with the family or guardian of an individual currently residing in a long term long-term care facility, for the purpose of attempting to persuade a change in that individual's residence persuading a move by the resident to another long term long-term care facility. (k) (i) An administrator shall not knowingly solicit or permit an employee to solicit clients for his long term care facility through engage in or allow an employee to engage in the coercion or harassment to solicit clients for a long-term care facility. If an administrator has knowledge of such actions by an employee, the administrator shall take such steps as are reasonable and necessary to stop such conduct. (l) (j) Administrators and administrator applicants must: (1) Respond to requests for information made by the Department, other governmental agencies with authority, or a designated representative thereof; (2) Be truthful in all responses to inquiries by the Department, other governmental agencies with authority, or a designated representative thereof; and (3) Disclose all facts and information necessary for all matters under investigation. An Administrator, or applicant for Administrator licensure/certification, in connection with a license/certificate application or an investigation conducted by the Board or an investigation conducted by the Oklahoma State Department of Health, the Oklahoma Department of Human Services, the Oklahoma Health Care Authority, or any other agency of the State or federal government having regulatory responsibility over or relating to the delivery of care to persons in a facility operated or managed by the Administrator, shall not: (1) knowingly make a false statement of material fact; (2) fail to disclose a fact necessary to correct a misrepresentation known by the Administrator or applicant for licensure/certification to have arisen in the application or the matter under investigation; or (3) fail to respond to a demand for information made by the Board or such government agency or any designated representative thereof. (m) (l) To enable CEU attribution and uploads by NAB approved CEU providers, all All administrators and CAAs will must register with the NAB CE Registry.