Records and reports

(a) Every residential care home shall conspicuously post in an area of its offices accessible to residents, employees, and visitors, the following: (1) Its current license. (2) The name of the current administrator and their license posted. (3) A copy of Residents' Rights. (4) Complaint procedure, established by the Nursing Home Care Act and provided by the Department which includes name, address, and telephone number of a person within the Department who is authorized to receive complaints. (5) A copy of any order pertaining to the home issued by the Department or a court, which is currently in effect. (b) Every residential care home shall retain the following for public inspection: (1) A complete copy of every inspection report of the residential care home received from the Department during the past three (3) years. (2) A copy of every order pertaining to the residential care home issued by the Department or a court during the past three (3) years. (3) A description of the services provided by the residential care home, the rates charged for those services, and items for which a resident may be separately charged. (4) A copy of the statement of ownership. (5) A list of personnel who are licensed, certified, or registered and employed or retained by the residential care home, including area in which individual is credentialed. (c) Reports of communicable disease shall be made in accordance with 63 O.S. Section 1-501, et seq. (d) The Department shall be notified of all incidents pertaining to fire, storm damage, death other than natural, residents missing, or OAC 310:680 OKLAHOMA STATE DEPARTMENT OF HEALTH 9 October 01, 2017 utility failure for more than eight (8) hours. The home shall report to the Department incidents that result in: fractures, injury requiring treatment at a hospital, a physician's diagnosis of closed head injury or concussion, or head injuries that require more than first aid. Notice shall be made no later than the next working day. In lieu of making incident reports during an emergency response to a natural or man-made disaster, the home may coordinate its communications, status reports and assistance requests through the home's local emergency response coordinator, and file a final report with the Department within ten (10) days after conclusion of the emergency response. (e) An evacuation plan shall be developed and permanently displayed in the hallways and sitting room. Fire drills shall be conducted at least quarterly. (f) The home shall have a written plan for temporary living arrangements in case of fire, climatic conditions that warrant evacuation and/or other natural disasters that may render the home unsuitable.