OAR 350-011-0060. Written Minutes and Recording Required and Made Available; Content; Content of Minutes for Executive Sessions

(1) The Gorge Commission shall provide for the taking of written minutes of all its meetings. The written minutes must give a true reflection of the matters discussed at the meeting and the views of the participants. All minutes shall be available to the public within a reasonable time after the meeting, and shall include at least the following information: (a) All members of the Gorge Commission present; (b) All motions, proposals, resolutions, orders, ordinances, and measures proposed and their disposition; (c) The results of all votes and the vote of each member by name; (d) The substance of any discussion on any matter; (e) Subject to Commission Rule chapter 350, division 12, relating to public records, a reference to any document discussed at the meeting but such reference shall not affect the status of the document under Commission Rule chapter 350, division 12; and (f) The announced purpose(s) and authorization(s) for any executive session. (2) The Gorge Commission shall provide for a sound, video, or digital recording of all its meetings. (a) The Gorge Commission shall promptly make the recordings available online on a publicly accessible website or hosting service for a minimum of six months so that members of the public may without charge: (A) Observe a recording of the meeting if the meeting was conducted through videoconferencing technology; or (B) Listen to a recording of the meeting if the meeting was conducted through teleconferencing technology that did not include video capabilities. (b) The requirement that a meeting be published under this section does not apply to that portion of a Gorge Commission meeting that was lawfully held in executive session under 350-011-0070. (3) Minutes of executive sessions shall be kept in accordance with section (1) of this rule. Instead of written minutes, a record of any executive sessions may be kept in the form of a sound, video, or digital recording, which need not be transcribed unless otherwise provided by law. However, excluded materials are authorized to be examined by a court in any legal action and the court shall determine their admissibility.