OAR 411-003-0030. Registry Requirements

(1) Employers will submit the following information to the Department at least quarterly: (a) The legal name of the caregiver with an optional field for the caregiver’s preferred name; (b) The county and, if applicable, the city where the caregiver resides; (c) Certification status of the caregiver and any endorsements earned by the caregiver; and (d) Criminal records check status of the caregiver. (2) The Department will ensure that the Registry includes: (a) Clear delineation of which certifications the caregiver holds. (b) One or more links to information regarding training requirements for the certification of each type of caregiver; (c) A link to the home care registry, as defined in ORS 410.600, for members of the public to find home care workers; (d) Any other guidance or resources that the Department deems necessary to help individuals use the Registry. (e) A notice that caregivers may opt out of the Registry and therefore caregivers may not be listed. (f) Disclaimer language that the information is updated per these rules and may not be completely accurate and that employer specific trainings may not be listed. (3) The Department will develop a form for caregivers who wish to decline to participate in the Registry. (4) Caregivers may decline to participate in the Registry by either: (a) Notifying their employer before their employer submits the information to the Department using the Department’s required form, which will be kept by the employer; or (b) Notifying the Department through a required form that they should be removed from the Registry once the caregiver has been added to the Registry. The Department will retain the form and notify the employer. The employer will not submit that individual’s information in the quarterly submissions. (5) Caregivers may request updates to the Registry by requesting through their employer and providing the necessary documentation, due to: (a) Change in caregiver county or city of residence. (b) Change of caregiver name. (c) Incomplete, inaccurate or changes to information regarding completed training, certification, or additional endorsements. (6) Employers are responsible for verifying and submitting all caregiver training, certification, residence, and eligibility information required for inclusion in the Registry at least quarterly. Workers may not self-report any information for the purpose of meeting employer verification or reporting obligations. (7) Caregivers may notify the Department that they wish to access the worker correction and dispute resolution process. This is distinct from employer reporting duties, through which caregivers may request correction of inaccurate information displayed in the Registry. Any forms or processes established by the Department must be used solely for worker-initiated corrections and will not substitute for employer reporting requirements. (8) The Department will notify Employers within 14 calendar days of any notifications from caregivers of their request to access the correction and dispute resolution process.