OAR 414-210-0255. Record Retention and Access

(1) The following records must be kept for one (1) year: (a) After their initial creation for identified Program Records in OAR 414-210-0250; (b) After termination of employment for identified Caregiver Records in OAR 414-210-0240; (c) After termination of care for documentation of parent permissions listed in OAR 414-210-0230; (d) After termination of care for identified Children’s Records in OAR 414-210-0220; and (e) After initial creation, vehicle records identified in OAR 414-360-1230(2). (2) A provider must make all records required by these rules available to CCLD at all times. (3) A provider must have at least one caregiver on site who can access any records that are stored in paper or electronic formats. (4) Electronic records, including but not limited to Children’s Records and current day’s attendance, must be portable for use during an emergency evacuation. (5) If using electronic records, a provider must have procedures in place to ensure prompt access, including an on- or off-site electronic back-up method to ensure access in the event of data loss.