OAR 414-210-0270. Notifications

(1) A provider must notify CCLD by 5:00pm the next business day of the following items: (a) A change in mailing address, when different from the physical address; (b) A change in phone number; (c) A known legal action or child abuse or neglect investigation, such as an arrest, criminal investigation or charge, or Victim Protection Order, involving any person for which a registered family child care is required to request a background check; (d) A permanent closure; (e) Any damage to the building that affects the provider’s ability to comply with the rules for Registered Family Child Care Homes; (f) An incident that exposes children to an imminent risk of harm, such as a child leaving the home without the provider’s knowledge or being left alone on or off site or in a vehicle; (g) An animal bite to an adult or child that occurs on the premises or that occurs away from the home when participating in child care activities; (h) An accident involving transportation, unless there were no injuries and only minor damage to the vehicles; (i) Any serious injury or incident involving a child; (j) A child who is given the incorrect dosage of any medication; (k) A child who took or received another person’s medication; (l) The death of a child while in care or death of a caregiver; (m) Other dangers or incidents requiring emergency response such as a fire or temporarily relocating children; and (n) Any time prohibited discipline or prohibited actions occur (also see OAR 414-210-0710, Prohibited Discipline and Actions). (o) Any incident where physical restraint is used (also see OAR 414-360-0720, Physical Restraint). (2) Any caregiver who has reason to believe a child has been abused or neglected is required to report the matter immediately to the Oregon Child Abuse Hotline (1-855-503-7233), Department of Human Services Child Welfare, or a law enforcement agency. This requirement applies 24 hours a day. This requirement applies to any suspected physical, sexual or emotional abuse; child neglect, child endangerment, or child exploitation; inappropriate sexual contact between two or more children; or attempted suicide or threats of suicide by a child. (3) A provider must immediately notify the Oregon Health Authority of a known case, in individuals associated with the home, of a child care‐restrictable disease, as defined in Oregon Administrative Rule, OAR 333‐019‐0010. (4) A provider must immediately notify parents or an emergency contact if the parent cannot be reached and document if their child: (a) Does not arrive on their own at the home as scheduled, such as when a school-age child is walking to the home or when a child is transported from another program; (b) Is not present at the pick-up location as scheduled; (c) Is involved in an incident that placed the child at risk such as being lost, missing or left alone on a playground, a field trip, or in a vehicle; (d) Has experienced any suspected allergic reactions, or has ingested or had contact with the allergen even if a reaction did not occur; (e) Was not administered medication in accordance with directions; (f) Received emergency medication for a life-threatening condition such as epinephrine; (g) Sustains an injury that may need evaluation by a medical professional or any impact to a child’s head; (h) Has been exposed to poison; (i) Has been fed human milk or formula intended for another child (see OAR 414-210-0610, Feeding Infants and Toddlers); (j) Is bitten by an animal or another child, when the skin is broken or when an evaluation by a physician may be needed; (k) Is separated from the group due to an illness; (l) Dies while in care; or (m) Is involved in any incident where physical restraint is used (also see OAR 414-360-0720, Physical Restraint). (5) A provider must immediately notify parents in writing if a condition or restriction is placed on the license. (6) A provider must notify parents upon child pick-up of: (a) Significant changes in their child's physical or emotional state; (b) Known injuries such as cuts, scratches, and bites from other children requiring first aid treatment; (c) A child care restrictable disease or infestation exposure from a caregiver or another child; (d) Any medication administered to their child; (e) An animal bite to a child, when the skin is not broken; and (f) Implemented emergency plans and procedures, except for drills. (7) A provider must notify parents if there will be a substitute provider and the substitute's name. In the event of an emergency, a good faith effort will be made to notify parents that a substitute will be caring for the children. (8) Prior to the occurrence, a provider must notify families of any planned field trips including estimated departure and return times and the destination. (9) A provider must have a method for notifying families when any child or caregiver has a child care restrictable disease, as defined in Oregon Administrative Rule, or food poisoning (also see OAR 414-210-1010, Illness); (10) CCLD will notify parent(s) or guardian(s) of children under 12 months of age enrolled in the home of any valid non‐compliance with OAR 414-210-0620(1)(a)(A) through (C), OAR 414-210-0620(1)(b) and (c), and OAR 414-210-0630(1)(a) through (l).