OAR 414-310-0260. Notifications

(1) A school-age center must notify CCLD by 5:00pm the next business day of the following items: (a) A change of Program Coordinator; (b) A change in mailing address, when different from the physical address; (c) A change in phone number; (d) A known legal action or child abuse or neglect investigation, such as an arrest, criminal investigation or charge, or Victim Protection Order, involving any person for which a school-age center is required to request a background check; (e) An unscheduled temporary or permanent center closure or relocation; (f) Any occurrence, including a natural disaster, that renders all or part of the school-age center unsafe or unsanitary for a child including disruption of utilities or contaminated water; (g) An incident that exposes children to an imminent risk of harm, such as a child leaving the center without the center’s knowledge or being left alone on- or off-site or in a vehicle; (h) An animal bite to an individual that occurs on-site at any time or off-site when participating in center activities; (i) An accident involving transportation, unless there were no injuries and only minor damage to the vehicles; (j) Any serious injury or incident involving a child; (k) A child who is given the incorrect dosage of any medication; (l) A child who took or received another person’s medication; (m) The death of a child or staff member that occurred on the premises of the center; (n) Other dangers or incidents requiring emergency response such as a fire or temporarily relocating children; (o) Any time prohibited discipline or prohibited actions occur (also see 414-310-0420, Prohibited Discipline and Actions); and (p) Any incident where physical restraint is used (also see 414-310-0430, Physical Restraint). (2) A school-age center must notify CCLD prior to the following: (a) An anticipated temporary or permanent center closing, other than a scheduled closing identified in center policy; (b) An anticipated temporary or permanent change in location; (c) An anticipated center change or alteration that impacts the amount of usable square footage or compliance with the requirements; and (d) A change in center name; (3) Any staff member who has reason to believe a child has been abused or neglected is required to report the matter immediately to the Oregon Child Abuse Hotline 1-855-503-7233), Department of Human Services Child Welfare, or a law enforcement agency. This requirement applies 24 hours a day. This requirement applies to any suspected physical, sexual or emotional abuse; child neglect, child endangerment, or child exploitation; inappropriate sexual contact between two or more children; or attempted suicide or threats of suicide by a child. (4) A school-age center must immediately notify the Oregon Health Authority of a known case, in individuals associated with the center, of a child care‐restrictable disease, as defined in Oregon Health Authority administrative rules, OAR 333‐019‐0010. (5) A school-age center must immediately notify parents or an emergency contact if the parent cannot be reached and document if their child: (a) Does not arrive on their own at the center as scheduled, such as when walking to the center, or when a child is transported from another program; (b) Is not present at the pick-up location as scheduled; (c) Is involved in an incident that placed the child at risk such as being lost, missing or left alone on a playground, a field trip, or in a vehicle; (d) Has experienced any suspected allergic reactions, as well as the ingestion of or contact with the allergen even if a reaction did not occur; (e) Was not administered medication in accordance with directions; (f) Received emergency medication for a life-threatening condition such as epinephrine; (g) Sustains an injury that may need evaluation by a physician or any impact to a child’s head; (h) Has been exposed to poison; (i) Is bitten by an animal, when the skin is broken or when an evaluation by a physician may be needed; (j) Is separated from the group due to an illness; (k) Dies while in care; or (l) Is involved in any incident where physical restraint is used. (6) By the end of the business day, a school-age center must notify parents of: (a) Significant changes in their child's physical or emotional state; (b) Known minor injuries such as minor cuts, scratches, and bites from other children requiring first aid treatment by employees; (c) Their child being unsupervised at school or another location when not picked up on time; (d) Illness or infestation symptoms that developed or changed; (e) A child care restrictable disease or infestation exposure from staff or another child; (f) Administration of a medication for a non-life-threatening condition that is only administered as needed; (g) An animal bite to a child, when the skin is not broken; (h) Implemented emergency plans and procedures, except for drills; and (i) Anticipated closure of the center.