OAR 414-320-0255. Record Retention and Access

(1) A certified ONB program must retain the following records for two (2) years: (a) After their initial creation for identified Program Records in OAR 414-320-0250; (b) After termination of employment for identified Staff Records in OAR 414-320-0240; (c) After termination of care for Documentation of parent permissions listed in OAR 414-320-0230; (d) After termination of care for identified Children’s Records in OAR 414-320-0220; and (e) After initial creation for identified Vehicle Records in OAR 414-320-1240. (2) Menus for meals and snacks served by a certified ONB program must be retained for three (3) weeks. (3) A certified ONB program may store records off site that are older than one (1) year but they must be made available within 48 hours, upon request. A certified ONB program must make all other records required by these rules available to DELC at all times. (4) A certified ONB program must have at least one caregiver on site at all times who can access any records that are stored in paper or electronic formats. (5) Electronic records must be portable for use during an emergency evacuation. (6) If using electronic records, the certified ONB program must have procedures in place to ensure prompt access, including an on- or off-site electronic back-up method to ensure access in the event of data loss.