OAR 414-360-0200. Policies

(1) A provider must have written information and policies identified in OAR 414-360-0200(2)(a) through (j) and provide them to: (a) Caregivers and volunteers at the time of hire and when policies change; and (b) Parents at the time of a child’s enrollment and when policies change. (2) A provider must provide the following written information to parents, caregivers, and volunteers: (a) Name, business address, and business telephone number of the person(s) who has immediate responsibility for the daily operation of the home; (b) Arrival and departure procedures, including sign-in and out requirements and individuals authorized for pick-up; (c) Parent responsibilities for providing current required information and what parents are expected to provide; (d) Emergency preparedness and response plan (also see OAR 414-360-0210, Emergency Preparedness and Response); (e) Standard precautions to handle potential exposure to blood and other potentially infectious fluids (see OAR 414-360-0850(7)); (f) Information on transportation, when provided by the certified family child care; (g) Behavior and guidance policy; (h) Prevention of and duty to report suspected child abuse and neglect; (i) Night care, if provided; and (j) Suspension and expulsion prevention policy (OAR 414-360-0750). (3) As required by state and federal civil rights laws and the Americans with Disabilities Act (ADA), a provider cannot discriminate against any child on the basis of race, religion, color, national origin, gender, marital status of parent, or because of a need for special care. (a) Suspected violations will be reported to the overseeing agency, with whom CCLD may share any information available to it. (b) CCLD may deny an initial or renewal application or revoke a certification if a provider is determined to have discriminated in violation of this requirement by any authority with jurisdiction to make the determination. (4) To ensure the physical, emotional and mental health, safety, and wellbeing of children, a provider must complete an individual assessment whenever the provider becomes aware that a child with specific needs has either applied for enrollment or is already in the care of the provider. The individual assessment must examine the home’s physical environment, policies, and practices to identify any reasonable modifications that are needed to support meeting both the child with specific needs, and other children enrolled in the program. The assessment must be based on all available information from the child’s parents, professionals knowledgeable about the child’s care needs, and certified family child care caregivers. The assessment must be documented for each child and must include: (a) Descriptions of changes the provider made or will make to the home’s physical environment to support the participation of the child with specific needs in the program, or an explanation of why changes necessary to support the child’s participation cannot reasonably be made; (b) Descriptions of changes the provider made or will make to the provider’s policies and practices to fully integrate the child with specific needs into the program or an explanation of why the changes necessary to fully integrate the child into the program cannot reasonably be made; (c) If applicable, any direct threats to the health and safety of others posed by the particular child’s presence at the home and an explanation of whether the threats can be eliminated with changes described pursuant to subparagraphs (a) or (b) of this rule; and (d) If a child enrolled in care at the certified family child care is a young child, as defined in these rules, documentation that the provider has complied with OAR 414-360-0750. (5) Compliance with the requirements in subsection (4) (a) to (d) of this rule is not intended to describe the requirements of or to ensure full compliance with applicable civil rights laws, including the federal Americans with Disabilities Act (ADA).