OAR 419-400-0240. Licensing Umbrella Rules: Periodic Inspections

(1) The Department will visit and inspect each licensee and each facility operated by the licensee as provided in this rule to determine whether the program is maintained and operated in accordance with the rules in OAR chapter 419, division 400 and all other applicable laws and rules: (a) The Department will inspect each child-caring agency at least once every two years; and (b) The Department will inspect premises where children in care reside and receive services from employees or staff who do not reside on the premises at least once per year. Inspections under this subsection will be unannounced and occur at unexpected times and at irregular intervals. (2) Employees of the Department may conduct inspections and may visit the licensee at unannounced, irregular intervals. (3) The Department may also make informal visits, with notice to the licensee, in order to provide technical assistance to the licensee. (4) A licensee must allow employees of the Department to enter the facilities of the child-caring agency; inspect all accounts, records of work, and physical premises; and interview all children and staff. (5) A child-caring agency must make all of the following documents available for review during a site inspection: (a) Personnel files on each employee. (b) Criminal history, child abuse, and reference checks on volunteers. (c) Board meeting minutes. (d) A complete set of the policies and procedures of the child-caring agency. (e) Records of the children and families served by the child-caring agency. (f) Other documents or information requested by the Department. (6) A licensee must allow access by the State Fire Marshal or an authorized representative of the State Fire Marshal to all facilities maintained by the licensee, residents of its facilities, and records of the licensee that pertain to fire safety. (7) A licensee must allow access by an environmental health specialist, for the purpose of conducting an environmental health inspection, to the facilities maintained by the child-caring agency, the records of the child-caring agency pertaining to environmental health, and residents.