OAR 736-149-0240. Pre-Offer Conferences

(1) Purpose. The department may hold pre-offer conferences with prospective offerors prior to closing, to explain the procurement requirements, obtain information or to conduct site inspections. (2) Required attendance. The department may require attendance at the pre-offer conference as a condition for making an offer. Unless otherwise specified in the solicitation document, a mandatory attendance requirement is considered to have been met if, at any time during the mandatory meeting, a representative of an offering firm is present. (3) Scheduled time. If the department holds a pre-offer conference, it shall be held within a reasonable time after the solicitation document has been issued, but sufficiently before the closing to allow offerors to consider information provided at that conference. (4) Statements Not Binding. Statements made by the department's representative at the pre-offer conference do not change the solicitation document unless the department confirms such statements with a written addendum to the solicitation document. (5) Department Announcement. The department must set forth notice of any pre-offer conference in the solicitation document in accordance with OAR 736-149-0200.