OAR 736-149-0400. Documentation of Award; Availability of Award Decisions

(1) Basis of Award. After award, the department shall make a record showing the basis for determining the successful offeror part of the department's solicitation file. (2) Contents of Award Record for Bids. The department's record shall include: (a) All submitted bids; (b) Completed bid tabulation sheet; and (c) Written justification for any rejection of lower bids. (3) Contract Document. The department shall deliver a fully executed copy of the final contract to the successful offeror. (4) Bid Tabulations and Award Summaries. Upon request of any person the department shall provide tabulations of awarded bids or evaluation summaries of proposals for a nominal charge which may be payable in advance. Requests must contain the solicitation document number and, if requested, be accompanied by a self-addressed, stamped envelope. Contracting agencies may also provide tabulations of bids and proposals awarded on designated web sites or on the department's electronic procurement system. (5) Availability of Solicitation Files. The department shall make completed solicitation files available for public review at the department. (6) Copies from Solicitation Files. Any person may obtain copies of material from solicitation files upon payment of a reasonable copying charge.