OAR 918-674-0610. Plan Validity, Renewal and Expiration

(1) All construction and required inspections must be completed for prefabricated buildings constructed to plans approved under these rules prior to the approved plan expiring. It is the responsibility of the registered manufacturer to comply with the requirements of these rules for prefabricated buildings required to have Oregon insignia of compliance. (2) An approved plan is valid for a period of 12 months from date of approval. The date the plan was approved, and the plan expiration date are recorded on the Notice of Plan Review that is attached to each approved plan. (3) A valid plan may be renewed according to the following requirements: (a) A manufacturer may request to renew a plan by completing the plan renewal portion of a division-approved application form and submitting the application to the division along with fees required in OAR 918-674-0730. (b) An application for plan renewal must be submitted to the division a minimum of 30 days prior to the plan’s expiration date. Plan renewal applications received less than 30 days prior to a plan’s expiration date may be rejected by the division for failure to timely submit a renewal application. Plans that have already expired are not eligible for renewal or allowed to receive an extension. (c) If changes were made to an Oregon adopted specialty code or to applicable Oregon laws since the plan’s original approval or last renewal, the manufacturer must complete one of the following actions: (A) Determine if the current design meets or exceeds applicable changes to Oregon adopted specialty codes or change in Oregon law. If the design meets or exceeds the applicable changes to Oregon adopted specialty codes or change in Oregon law, the division will accept a compliance letter from the manufacturer. A compliance letter must be on company letterhead, have the Oregon plan number, identify the applicable specialty code by title and year edition or reference to the Oregon law, state the plan meets or exceeds the minimum requirements of the applicable specialty code edition or Oregon law, and is signed by a representative of the company; or (B) If the current design does not comply with applicable changes to Oregon adopted specialty codes or change in Oregon law, the manufacturer may submit revisions to the plan to bring the plan into compliance with the current Oregon adopted specialty codes or Oregon law. Plan revisions must follow the same processes and procedures for plan revisions established in these rules. Sufficient time must be provided for the division to review plan revisions. It is the responsibility of the manufacturer to submit revisions timely. Failure to submit revisions timely may result in the plan being expired administratively by the division. (d) It is the manufacturer’s responsibility to monitor division code change activities if the manufacturer intends to renew plans. (e) Approved plan renewal applications include a letter from the division indicating the renewal has been approved and the new plan expiration date. The plan renewal approval letter must be kept with the approved plans. The new expiration date will always be 12 months from the previous expiration date no matter when the renewal application is submitted or when division approval was issued. (4) Design options expire on the same date the associated base plan expires. Design options may be renewed along with the associated base plan, provided that the design option complies with any changes to Oregon adopted specialty codes or Oregon laws, and applicable fees are paid. Renewal applications for design options must be submitted at the same time as the associated based plan is being renewed. Design options must be submitted on a separate plan review application form than the base plan renewal or other related design options. (5) A plan may not be valid for more than 36 months from the plan’s original date of approval. (6) The building official charged with administration of the division’s prefabricated structures program may authorize a onetime extension of a plan not exceeding 90 days. The extension must be requested in writing and justifiable cause demonstrated. Failure to timely submit a plan renewal application will not be considered a justifiable cause to grant an extension regardless of the circumstances. (7) The division reserves the right to expire plans, change plan expiration dates, or take other related actions based on changes to Oregon specialty codes or change in Oregon laws. (8) The division may administratively reinstate an expired plan or revoked plan to be valid for the purposes of completing work on a prefabricated building or limited number of prefabricated buildings. The division has complete discretion regarding this allowance. Resubmission only applies to plans that expired or were revoked that are still within the three-year allowance for a plan to be valid as established in this rule, otherwise the resubmission will be considered a new plan submittal. Allowance of this provision is at the discretion of the division. Applicable fees for reinstatement of an expired or revoked plan must be paid as specified in OAR 918-674-0730.