OAR 918-674-0660. Division Records

(1) The division maintains records according to division policies and procedures for records retention. Records in the division’s possession are subject to Oregon’s public records disclosure laws. Records applicable to the division’s prefabricated structures program are typically retained for two years following expiration of the record. Certain records are retained for longer periods of time. (2) All material submitted by a registered manufacturer to the division in the form of design plans, engineering data, test results, compliance control manual and other design information relating to the division’s regulation of prefabricated structures are considered confidential information and exempt from public disclosure under ORS 192.355(4) with the following exceptions: (a) The records are ordered by a court having jurisdiction. (b) The documents cannot be obtained directly from the manufacturer that submitted them to the division because the manufacturer has ceased operations. (c) The prefabricated building is considered a publicly owned building or essential facility as defined in Oregon law. (d) Ten years after the record expired according to these rules. (3) Persons seeking records for prefabricated buildings approved by the division according to these rules may use one of these options: (a) Contact the manufacturer of the prefabricated building and request documents; or (b) Submit a public records request to the division according to division procedures. (4) There are some records related to prefabricated structures that can be provided by the division without having to submit a public records request, unless the request involves multiple buildings or structures or the records have to be retrieved from the records storage facility. These types of records include, but are not limited to: (a) Notice of plan review document. (b) Inspection records. (c) The manufacturer’s serial number(s) assigned to a prefabricated structure. (d) Oregon insignia of compliance numbers issued by the division for a prefabricated structure.