DOSSIER, RECORDS, BINNACLE AND

VEHICLE'S REGISTER VEHICLES The Transportation Director will verify that the registered data and the documents included in every vehicle's record are the correspondent, according to the norms and procedures established by the GSA A. Dossier 1. A record will be prepared and remained currently for every vehicle, constituing its dossier. In this record, basic information about the vehicle will be registered, as well as important documents that reflect is history from the purchase. The dossier will be identified by its license plate. Dossier's contents: a. Vehicle's description, including: 1) identification number and series 2) make, model, year and color 3) general specifications 4) factory accesories or later installed 5) identification number for tires 6) identification number for the battery 7) tires size 29 8) battery size b. Acquisition details, including: 1) acquisition date 2) acquisition cost 3) warranties reach 4) paid taxes C. Assignment and use 1) official for which was acquired 2) assignment date 3) license plate number 4) assignment and date changes 5) monthly report of gas consumption and coursed mileage d. Maintenance 1) preventive maintenance service a) date b) cost 2) improvement service a) accesory, color change and other inclusions b) dates c) cost 3) Repair services a) cause b) date c) type of repair d) cost e) accident record 1) accident number 2) driver's name 3) accident's date 4) accident's result f) Vehicle or accesory parts' loss or theft record 1) case number and date 2) driver's name 3) case result g) guarantees 1) type of claimed guarantees 2) date 3) result 30 h) Annual summary of the vehicle's operation cost and situation. The record will have documents of: 1) vehicle purchase 2) vehicle's assignment orders 3) vehicle's insurance policies 4) inspection's annual reports 5) credit cards 6) driver's official authorizations 7 accidents and infractions 8) other accesories B. Daily documents record 1. It will be prepared for every vehicle, keeping it currently, by concepts (bills for repairs, gas and lubricant bills, daily reports of vehicle movements and coursed miles, daily report of inspection, etc.) in date order. This will be identified by the license plate number C. Binnacle 1. The binnacle will be a thick-covered record that goes in the vehicle's front, containing the following: a. vehicle's license b. vehicle's registration as Government's property C. vehicle's manual d. accident's report form e. vehicle's cover and policies and/or cards issued by the assigned company. f. credit cards (while the vehicle is in use) g. when proceed, classified license plate h. vehicle's inspection form sheet i. towing service form sheet j. certification's sheet form of credit delivered 2. Documents and reports included in the binnacle will be used and completed by the driver when required. D. Vehicle's Register 1. A relation of every JIA motor vehicle with basic information that can be used, including the annual auction for the vehicle's insurance, will be made and keep it currently. For every vehicle will be included: license plate, model, make, year, motor's number, assigned person or working unit, property number, acquisition date and cost 31