WAY OF PRESENTING PROPOSALS

A. The bidders shall present their proposals in a sealed envelope and shall use the official forms provided by the Department of Agriculture or its institutional units. B. Bidders may add sheets in which they describe or clarify their proposals. In addition, they may include pamphlets or any other documentation that contributes to a better evaluation of their proposals. C. The envelopes or sealed packages shall be identified on the outside. D. Proposals shall be submitted individually for every auction. E. Every bid for a formal auction shall be submitted in the Purchases Unit of the Department. The envelopes shall be marked with the official seal of the Purchases Unit indicating the date and exact time in which it was received. 15 F. Every proposal submitted shall be guarded by the Executive Official of Purchases until the time and date fixed for the opening of the auctions list. No bid shall be accepted if received after the time and date fixed, as indicated in the auction's invitation. No change shall be accepted once the proposals are submitted. G. Every proposal's envelope submitted after the time and dated fixed, shall be returned unopened by the Secretary of the Auctions Board.