PURCHASE ORDER

A. All requests for the acquisition of equipment, materials or services shall be made in the Purchases Unit through the "Requisition for Purchase Form, ASDA-DC", except in those situations that require an authorized contract. B. All requisitions shall have the authorization of the Secretary, or his authorized representative, of the Director of the requesting office, or his representative, and count with the budgetary assignment necessary for its approval. C. The purchases orders shall be verified in order to determine its correction, exactness, and the charge to be made to a fund or budgetary party. D. Purchase orders shall be delivered or remitted to the suppliers after making the reservation of the funds from the corresponding parties. E. The purchase orders, which require an advanced payment, shall be executed directly against the fund in the corresponding party of the permanent budget authorized by the Secretary of the Agency, or his authorized representative. In order to make the payments, the purchase order shall be issue and sent to the supplier. F. On emergency purchases in which the requirement of processing a purchase requisition and to establish the reserve of funds or corresponding parties is waived, the same shall take part of the purchase file or emergency order, the justification in writing in writing of the same. In these cases, the official that authorizes the emergency purchase shall make sure about the availability of funds in order to cover the purchase, and according to it, he shall order the execution of an emergency order. G. In those cases in which, after the purchase order is issued, unforeseen circumstances that merit changes arise, be it in price, quantity, specifications or other conditions, the 30 Act No. 85 of June 18, 2002, and who is available, interested in contracting and appears to the proposals presentation for Government Auctions. v) Awarded Bidder: Natural or juridical person to which the good pro of one or more parties in an auction are granted. w) Purchases Office: The Purchase Office of the Agricultural Services and Development Administration (ASDA) which is the unit that has under its charge the implementation of the "Regulation of Acquisition, as well as to initiate the procedures which facilitate the awarding and those that conclude the procedures of acquisition in the Government. x) Requesting Office: Any office, division or sub-division of the Department of Agriculture or its institutional units, which formally requests or requires the acquisition of goods and non-personal services. y) Purchase Order: Document issued by the purchases unit of the Department of Agriculture or its institutional units in order to acquire things, equipments, materials or nonprofessional services in exchange of a payment of money. z) Appellant party: The party that submits a resource permitted by this Regulation. aa) Appellee party: In cases of award revisions, the Auctions Board. bb) Reconsideration: Resource through which is requested the evaluation of the specifications, terms and conditions of any decision issued by the Auctions Board or the Board of Appeals. cc) Bidders Registry: Registry of suppliers in which the natural and juridical persons that compose the Sole Registry of Bidders of the Commonwealth of Puerto Rico, created by virtue of Act No. 85 of June 18, 2002 by the General Services Administration. dd) Authorized Representative: The official in whom the Secretary delegates in writing responsibilities related to this Regulation ee) Requisition: Document in which the requesting executes the exact description of what is intended to acquire, be it a good (materials and equipment) or nonprofessional services; the recommended specifications and those conditions that the Department is interested upon, in the transaction. ff) Resolution: Final decision issued by the Board of Appeals on the revision of any decision of the Auctions Board. gg) Secretary: The Secretary of the Department of Agriculture. hh) Nonprofessional Services: Those services at whose execution prevails additional factors other than the human factor. 4 ii) Informa) Auction: Procedure for the acquisition of equipment, material or nonpersonal equipment, whose cost for each purchase requisition to be acquired does not exceed the amount of $40,000.00 for Services Programs and $15,000.00 for Administrative Programs, according to Section 15 of this Regulation ii) Formal Auction: Procedure for the acquisition of equipment, materials supply or non-personal services whose cost for each requisition of purchase is estimated to exceed the amount of forty thousand dollars ($40,000.00).