260-RICR-40-10-1. Board of Police Officer's Relief (version Periodic Refile, 01/02/2002 to 06/15/2018)

RULES AND REGULATIONS Department of Labor and Training Board of Policemen’s Relief RULE 1. The Board shall administer the fund for the Relief of Policemen and the payment to their spouses, dependents and non-dependent parents as provided in the General Laws, Title 45, Chapter 19. RULE 2. Board membership shall be in accordance with the statutory provisions of Title 45, Chapter 19. The Board shall elect the following officers to two (2) year terms: Chairperson, Vice-Chairperson and Secretary. Elections for Chairperson shall take place in January of the even numbered years, and elections for Vice-chairperson and Secretary shall take place in January of the odd numbered years. Current officeholders may be re-elected. RULE 3. All meetings of the Board shall be held at the Department of Labor or at a location designated by the Chairperson. The schedule of all meetings shall be posted in compliance with the Rhode Island Open Meeting Law. All meetings shall be conducted by the Chairperson (or the Vice-Chairperson in the Chairperson’s absence) in accordance with Roberts Rules of Order. The Board Secretary shall make and keep all minutes in compliance with the law. RULE 4. A vote by three (3) members of the Board shall be necessary to conduct any business of the Board, but a vote of a lesser number shall be sufficient to adjourn a meeting to the next meeting. RULE 5. All requests for information shall be addressed to either the Board’s Chairperson or the Secretary. RULE 6. All requests for benefits pursuant to Chapter 19 of the General Laws of Rhode Island may be made either in writing or by telephone with the Chairperson or his/her designee. The Board shall thereupon mail to the applicant an application form for benefits which is to be completed by said applicant or legal guardian and returned to the Board. It shall be the responsibility of the applicant or legal guardian to insure all application forms are complete. Board shall have the right to refuse to consider any application which is not complete. (A copy of the application form is attached hereto). RULE 7. Except for good cause shown, an applicant for death benefits shall furnish the following documents with said aforementioned application: (1) an original copy of the police officer’s death certificate, (2) a letter from the deceased officers Chief of P9olice or his/her designee stating that the deceased was a sworn member of the police department, (3) a medical statement of the attending physician specifying the cause of death, (4) certified copies of any applicable birth certificates. RULE 8. An application for tuition benefits for a totally and permanently disabled police officer, as prescribed in Chapter 19 of the General Laws of the State of Rhode Island, or for the children of such police officers, shall be accompanied by the following: (1) a letter from the physician stating that the police officer is totally and permanently disabled according to the definition stated herein, (2) the name of the college or university to be attended by the applicant, (3) the applicant’s birth certificate, (4) a statement from the police officer’s Chief of Police confirming that said police officer was a sworn member of the police department. (A copy of the application form is attached hereto). RULE 9. It shall be the responsibility of the applicant or legal guardian to furnish the Board with any additional information the Board deems necessary to fully consider any application for benefits under Chapter 19 of Title 45 of the General Laws. RULE 10. The term “totally and permanently disabled” shall mean any impairment of mind or body making it impossible for one to follow a gainful occupation. RULE 11. The Board shall be subject to the Rhode Island Administrative Procedures Act, Title 42, Chapter 35 of the General Laws of Rhode Island in any matter coming before it. A written statement regarding the Board’s decision will be issued within sixty (60) days of the Board’s receipt of the complete application form unless circumstances require a longer period of time. All decisions of the Board concerning applications for benefits shall be available for public inspection at the Rhode Island Department of Labor upon written request made to the Chairperson or Secretary after allowing a reasonable time for an appointment. RULE 12. Appeals for a decision of the Board shall be to the Superior Court in accordance with applicable law. RULE 13. All medical statements provided to the Board shall be governed by the provisions of the Access to Public Records Act, Title 38, Chapter 2 of the General Laws of Rhode Island. The Chairperson or his/her designee shall be responsible for maintaining the confidentiality of medical information provided to the Board. In addition, correspondence mailed to the Board which contains confidential medical information shall be addressed to and opened only by the Chairperson or his/her designee. Neither the Chairperson, his/her designee, nor any board member shall release any information through any means without the expressed written permission of the applicant/patient or his/her legal guardian. RULE 14. Annuity payments will be prorated on a per diem basis for partial months paid, however, in no case will payments be in excess of the provisions of Chapter 19 of Title 45. No retroactive payment for benefits will exceed six (6) calendar months. RULE 15. It shall be the responsibility of the annuitant to report all lost or stolen checks to the Board’s Coordinator in a timely manner. A copy of a police report shall be forwarded to the Coordinator within five (5) days of the report of any lost or stolen check. Lost or stolen checks shall be replaced in accordance with procedures established by the Treasurer of the State of Rhode Island. The board’s Coordinator shall immediately notify the Secretary of any lost or stolen checks reported to the Department. RULE 16. The following shall apply to tuition benefits/educational grants and shall govern said program: 1. Applicants must comply with all applicable provisions of Chapter 19 of Title 45 of the General Laws to qualify for educational grants. 2. Recipients of educational grants shall insure application forms are completed thoroughly. Except for good cause shown, all applications must be submitted to the Board no less than sixty (60) days prior to the beginning of the new semester. The Board shall have the right to refuse to consider any application which is not complete. 3. Recipients must be enrolled in a degree or certificate program in either a full-time or part- time capacity at the respective state college or university and must meet all entrance requirements of the said college or university. Educational grants for children of disabled police officers shall not apply to graduate degrees. 4. Recipients shall be required to provide the Board with written proof of acceptance to a degree or certificate program. 5. Educational grants shall cover four (4) calendar years regardless of full or part-time status beginning with the first semester attended, said period shall be deemed to be continuous. However, in the case of special circumstances (ie: personal illness, family illness or death of family member) review will be made by the Board. The Board reserves the right to require documentation of such special circumstances. In any case, the recipient must immediately notify the Board’s Coordinator of any interruption in his/her studies. 6. Educational grants shall apply to tuition payments only and shall not cover lab fees, activity fees, books, room, board, etc. Said additional fees shall be the responsibility of the recipient. 7. Recipients must comply with academic, requirements, and rules of conduct and standards established by the college or university. Students placed on academic probation may face the possibility of their loss of the educational grant under Chapter 19 of Title 45 of the General Laws. The Board’s Coordinator shall, upon notification of such academic probation status, immediately notify the recipient and the Board of the possibility of such loss of benefits. 8. The Board shall grant tuition payments only for those courses successfully completed. Recipients must sign a waiver granting the college or university permission to forward a copy of the recipients grades to the Board’s Coordinator. The Board reserves the right to either seek reimbursement for failed or incomplete courses or make adjusted payments for successive semesters for any such failed or incomplete course. The Coordinator shall notify the Board of all such failed or incomplete courses. (A copy of the form is attached hereto). 9. Recipients must comply with school policy regarding dropping and adding courses. Students must notify the Board’s Coordinator immediately of any dropped courses paid for by the Board. Any violation of the school’s “add/drop” policy may be viewed as a failed or incomplete course by the Board. 10. Recipients completing study in an associate degree program shall not be precluded from continuing on to a bachelor’s degree program, provided, however, that the total years of study for both the associate and bachelor degree shall not exceed four (4) calendar years. Any recipient who shall elect to continue his/her education in order to receive a bachelor’s degree shall notify the Board’s Coordinator of such intent. The coordinator shall in turn notify the Board of any such intention on the part of the recipient. 11. Recipients shall not be entitled to retroactive payments for any courses completed prior to the recipients’ initial application for educational tuition benefits and the Board’s approval of said initial application.