S.C. Code Regs. 12-203. Standards and Practices for Microfilming Records of Short-Term Retention Value

A. Short-Term Value Records SHORT-TERM RETENTION VALUE microfilm records are filmed records that have to be kept less than ten years as determined by a duly approved Records Series Retention/Disposition Schedule or the equivalent. The fiscal, legal, reference, or administrative value is of short-term duration, but for reasons such as volume or bulk, the paper records are converted to microfilm. B. Camera Microfilm Resolution 1. Silver halide or other films legible on a microfilm reader and from a paper copy made from a reader-printer are acceptable. 2. Resolution charts should be filmed as an aid in maintaining equipment specifications. C. Density No test is required, but the film must be legible when viewed on a microfilm reader. D. Base Plus Fog Density No test required. E. Processing The film must be developed in a processor that will insure legibility of the film. There is no absolute requirement for the microfilm processor to have a separate tank or container for the thiosulfate (fixer) when processing film of short-term retention value, but it is advisable to take this extra precaution whenever possible if the film is expected to last for a few years. F. Security Film Security copy film must be safety base film of such quality as to be capable of producing two generations of legible film. Silver-gelatin film must be used for security copies to be stored in the State Records Center film vault. The security copy must meet the requirements for: (1) processing of camera exposed film and (2) storage requirements for security microfilm as outlined in the section for archival and long-term value film above. G. Destruction of Records Short-term value records that have been microfilmed or converted to film may be disposed of after the Microfilm Quality Certification for Records Disposition Form (see Appendix D-1 and D-2) has been completed and approved by the state agency or political subdivision office or agency and the Department, as specified in a duly approved Records Series Retention/Disposition Schedule or its equivalent.