ARSD 67:61:07:04. Closure and storage of clinical records

The agency shall establish a policy and procedures to ensure the closure and storage of clinical records upon the completion or termination of a treatment program. The policy and procedures must: (1) Identify, by position or title, the staff members who are responsible for the closure of clinical records within the agency and the management information system; (2) Provide for the closure of a client's clinical records if the client has not received services from an inpatient or residential program in three days or if the client has not received services from an outpatient program in thirty days; and (3) Provide for the safe storage of case records for at least six years from the date of closure.