ARSD 67:62:08:03. Closure and storage of case records

The center shall establish a policy and procedures to ensure the closure and storage of case records upon the completion or termination of a treatment program. The policy and procedures must: (1) Identify, by position or title, the staff members who are responsible for the closure of case records within the agency and the management information system; (2) Provide for the closure of case records belonging to clients who have had no contact, by phone or by person, with the agency for a time period no longer than six months; and (3) Provide for the safe storage of case records for at least six years from the closure.